General Information

registration help

The following is a step by step explanation of how to register for the NCVA Clinic & Form C Exam. This guide also serves as a guide for all registrations that you might have to complete, but the exact links will be different.

To take the clinic & exam to meet your officiating requirements please login to your webpoint account here:https://webpoint.usavolleyball.org/wp15/IntraLock/Login.asp

After, go to event registration on the left hand side then select region ref/scoring clinics or click the following link:https://webpoint.usavolleyball.org/wp/Events/ListEvents.wp?evt_CategoryID=12&evt_ChapterID=25974

Once on that page register for the NCVA Clinic & Form C Exam by clicking the register button or by clicking the link then registering. You can access the registration page by also clicking the following link: NCVA Clinic & Form C Exam

Once you register you will get two emails, one of which will have your login and course link. You click the link and login to the CourseMill to begin taking your exam.

If you do not receive an email after registering or accidently delete your email, you can access the course by logging into your Webpoint account, going to My Information on the left hand side, and then going to the registration tab. Click on the Edit button next to your registration, scroll down the pop up window that appears ,and your login and CourseMill link will be listed.

About the ncva

The NCVA is an organization that provides volleyball referees in Northern California to all levels of the sport from Middle School through College.

The NCVA uses referees during the club season as referees, court monitors and tournament directors. Referees can work both the boys and girls seasons.

If you are interested in becoming an official, please fill out this prospective official form

official rule books

If you would like a printed version of the rules books listed below, please contact the NCVA. The links below contain the full version of the rule books for your reference.

Volleyball Rules – Indoor (Full Version)

Sand Volleyball Rules (Full Version)

learn how to keep score

Want to be better at keeping score? Visit our How to Keep Score help page

how to instruct your...

Lines people

  • Briefly introduce yourself.
  • Let them know that they need to pay attention and that you will be looking at them during the match (and make sure you do).  Tell them that you need their help during the match.  (This tends to make them pay attention)
  • Ask if they’ve worked lines before, and if they have, don’t go into a dissertation about all the calls.  However, please explain about antenna calls, touches, where to stand if someone serves close to them,  where to stand during a time-out and where to stand between sets.  And not to chase the ball.  Their job is to make the call.
  • Please remind them that they should not be peppering during time-outs or between sets.
  • Talk about being confident when they make a call.
  • Ask if they have any questions, and tell them if they have questions later, to please talk to you.
  • Let them know that if anyone bothers them during the match, they are to tell the referee.
  • Coaches tend to have a lot more confidence in your calls when they see that you have instructed your work crew.

R2

  • Briefly introduce yourself and tell them that since you can’t see everything that you really count on the R2 to help.
  • Tell them to discreetly signal “four”, but not to blow the whistle, when they see four hits.
  • Tell them not to call the lines on their side and to watch the net and center line when the play is close to the net.
  • Eyes should be focused on the net and not to track the ball. Be sure to clarify all under and net rules.
  • Ask them to blow the whistle when there’s a sub or timeout, and to get them in and out quickly.
  • Ask if there are any questions.
  • They should not lean against the pole and should give all of their attention to the match being played.
  • If they have questions or are not ready to continue they should hold up one hand to let you know to wait.
  • Give them the proper signal to show the R1 they are ready to continue (both hands up palm forward)

Scorekeeper

  • Let the scorekeeper know that there is no music or magazines at the table, and to pay attention.
  • This includes assistant score keeper and visual score board
  • With the R2 listening, explain that you want the SK to acknowledge to the R2 that they have recorded the sub.
  • Tell them they should inform the R2 when 9, 10, 11, and 12 subs have been used.
  • Tell the scorekeeper that if they get behind to let the R2 know right away so you can wait for them.
  • Let them know that if parents bother them, to ignore them and mention something to the referees.  (Hopefully you’re paying attention to that as well)
  • The more informed your work crew is the smoother your match will go.

Always let everyone know that you are working as a team, and if they have questions, they should ask.

contacting the ncva

Due to the number of phone calls received by the NCVA office and to better service you, all correspondence with the NCVA should be done via email at [email protected]. The NCVA responds to emails on a daily basis and you should hear back from someone via email within one business day. Of course, if you would like to talk to someone, please call 415 550-7582 our office hours are 9:00 to 5:00 Monday to Friday.

availability

If you plan to work, you will need to sign up for events online. For more information, please review the Sign up to Work page.

assignments

As the event approaches you will receive a confirmation via email that we have assigned you to the tournament. Once you have received this email you will be required to respond within 48 hours that you have accepted this assignment or that your plans have changed and you cannot attend.

Occasionally you will be contacted by the NCVA office even if you have not signed up for an event. This email is just an inquiry because we are in need of additional officials for this event because the number of teams has increased or additional venues are required. This way if your plans have changed and you can now work this event you will have the opportunity to work. It is always a good idea to update your availability online whenever your plans change.

Some officials may wonder how the decision is made to assign a referee to a specific court.

You may think that your officiating skills should keep you on the top levels matches the entire time, but we also need good officials at all levels of play.

These are the factors considered when assigning you to a court and age level:

  • Your officiating skills
  • Attitude
  • Willingness to work wherever
  • Your personal skills
  • Punctuality
  • Professionalism
  • Dedication
  • Someone to fill the slot
  • Seniority

when to arrive / tournament check-in

Once you have confirmed, via email, that you can work, you will receive an email with the required arrival time. This is the time that you need to be onsite, ready and dressed for work for the mandatory officials meeting held before each event.

The Head Official will go over tournament procedures specific to that event and give you your match assignments for that day.

If you do not attend the mandatory meeting or arrive late, your first match will be reassigned to another official and your Head Official will not be able to schedule your next match until they have time to review the specifics of the event with you. The outcome of arriving late or missing the meeting will be that your match count will be less than other officials that arrived on time. Any missed matches because you arrived late will NOT be made up during the event.

If you are repeatedly late, the NCVA may choose not to assign you to any further tournaments.

Please remember that these are all day events and you will be required to stay until the completion of each day’s play.The NCVA sets up an Officials area where you can sit and put up your feet between your assignments and leave your personal items in safety. We do not provide food or water for officials, so come prepared.

Understand you need to be flexible, team’s no-show, officials are a no show; your head official does the best they can do given the situation.

There may be matches running behind and you may be asked to cover other matches to help keep the tournament running smoothly.

Working as a team during these situations is the best way to address these unforeseen circumstances.

check-out and payment

At the end of each day, and before leaving the site, you must check out with the Head Official.

You will be given an NCVA pay sheet with the number of matches done by you for that day or event. You will be asked to verify that the numbers are correct and sign your pay sheet. It is a good idea that you keep your own count of the number of matches that you worked also.

The Head Official will turn in all of the pay sheets at once to the NCVA after the event. If your pay sheet is not included and/or not signed it will delay payment to you.

The pay cycle for the Junior Club Season is once a month. All tournament days worked up to the 25th of each month will be paid the first week of the following month. If your pay sheet is received after the 25th, it will be included in the next month’s payment.

membership

      • Join the NCVA – Membership application and fees are due by September 1 of the calendar year. Membership is from September 1st to August 31st of the subsequent year. The fee is non-refundable, non-transferable and is not prorated.
      • Membership application must be completed on-line. Membership fees must also be paid on-line at the time of application.
      • The membership fee for officials is equivalent to the NCVA Adult membership.
      • Bi-annually, NCVA officials must complete and pass the USA/NCVA Background Check process. The background form must be accompanied by the background check fee.
      • Annually, NCVA officials must complete and sign the NCVA’s Outside Independent Services Contract Form.
      • All returning officials must be NCVA “Members in Good Standing” (see definition below).

required uniform

Uniform Item: Additional Information:
ShirtAll white polo shirt, short or long sleeves, with the “Certified Volleyball Official” logo on the left arm.
SlacksDark navy slacks made of 100% polyester are recommended. Other fabric combinations are permitted as long as the dark navy color doesn’t appear to be faded. However, “Dockers” are specifically prohibited.
BeltBlack or dark navy in color.
ShoesShoes must be all white.
SweaterSweaters are optional. If worn they must be all white with v-neck with the “Certified Volleyball Official” logo on the left chest. Sweat-shirts are specifically prohibited.
JacketJackets are optional. If worn they must be all white with the “Certified Volleyball Officials” logo on the left chest.

referee levels

For the purposes of developing officials in the region and to recognize levels of competencies, the following levels have been established. Training and other requirements needed to achieve and maintain these levels are discussed in subsequent sections.

1. Official in Training
2. Provisional
3. Regional
4. Junior National
5. National

good standing requirements

Officials working for the NCVA are expected to provide a minimum level of services and to maintain their achieved officials level.  The minimum level of services to be provided and maintenance requirements depends on the level.

The NCVA is willing to work with you if you are unable to meet these requirements and you inform the NCVA in writing in a timely manner during the season.  You should explain your reason for being unable to meet these requirements.  The NCVA Officials Advisory Group (OAG) will review your standing and try to make alternative options available to you to meet the minimum necessary requirements.  If officials do not complete the minimum service requirements during the season, the official could revert back to the next lower pay.

1.  Official in Training 

  • Attend the NCVA Officials Symposium
  • Be evaluated on the stand during the current season at an NCVA sanctioned training event (The California Kickoff Tournament held each year in January)
  • Attend additional training tournaments when requested by the NCVA Officials Advisory Group (OAG)
2.  Provisional 

  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Regional. The NCVA’s Far Western National Tournament cannot be used toward the accumulation of the nine days.
  • If returning as a provisional, attend an NCVA Sanctioned Rules Clinic.
  • If returning as a provisional, pass a written rules test, USAV test C or its equivalent, each season.
  • If returning as a provisional, pass a score keeping evaluation consisting of the proficient completion of an actual match score sheet each season.
3.
 Regional 

  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Regional. The NCVA’s Far Western National Tournament cannot be used toward the accumulation of the nine days.
  • Attend an NCVA Sanctioned Rules Clinic each season.
  • Pass a written rules test, USAV test C or its equivalent, each season.
  • Every two years be evaluated on the stand.
  • Pass a score keeping evaluation consisting of the proficient completion of an actual match score sheet each season.
4.
 Junior National 

  • Follow the USAV guidelines established for Junior National Officials (see USA Volleyball website for more information).
  • Participate in the annual NCVA’s Officials Symposium in January, as a mentor, trainer, or evaluator at other training tournaments for officials, if asked.
  • Work the minimum required hours set by USA Volleyball, four (4) days of which must be at the annual Junior Girls Power League Regional. The NCVA’s Far Western National Tournament cannot be used toward the accumulation of hours for this requirement.
  • For NCVA pay status service recognition purposes, work an additional four (4) tournament days as a referee at NCVA sanctioned events. The NCVA’s Far Western National Tournament cannot be used toward the accumulation of these four days.
  • Attend an NCVA/USAV Sanctioned Rules Clinic each season.
  • Pass a written rules test each season.
  • Pass a score keeping evaluation consisting of the proficient completion of an actual match score sheet each season.
5.
 National 

  • Follow the USAV guidelines established for National Officials (see USA Volleyball website for more information).
  • Participate in the annual NCVA’s Officials Symposium in January, as a mentor, trainer, or evaluator at other training tournaments for officials, if asked.
  • Work the minimum required hours set by USA Volleyball, four (4) days of which must be at the annual Junior Girls Power League Regional. The NCVA’s Far Western National Tournament cannot be used toward the accumulation of hours for this requirement.
  • For NCVA pay status service recognition purposes, work an additional four (4) tournament days as a referee at NCVA sanctioned events. The NCVA’s Far Western National Tournament cannot be used toward the accumulation of these four days.
  • Attend an NCVA/USAV Sanctioned Rules Clinic each season.
  • Pass a written rules test each season.
  • Pass a score keeping evaluation consisting of the proficient completion of an actual match score sheet each season.

achieve various levels

Generally, NCVA officials start at the lowest level and with training and experience work there way up to the highest level. However, the NCVA’s OAG may accelerate progression through the levels based on the level of proficiency exhibited at tournaments used by the OAG to train or evaluate officials.

1.  How to Become a Referee in Training 

  • Become an NCVA member.
  • Attend the NCVA Officials symposium.
  • Be evaluated on the stand during the current season at an NCVA sanctioned event (The California Kickoff Tournament held each year in January).
  • Attend additional training tournaments when requested by the NCVA Officials Advisory Group (OAG).
2.  How to Become a ‘Provisional’ Referee 

  • While an “Official in Training” achieve the “Member in Good Standing” requirements of the provisional referee.
  • Receive approval from the OAG for advancement.
3.  How to Become a ‘Regional’ Referee 

  • Meet the “Member in Good Standing” requirements for the provisional referee.
  • Officiate as a Provisional Referee for a minimum of one full season and have worked at least nine (9) tournament days as an official.
  • Apply in writing to the OAG. The OAG must approve the request.
  • Attend an NCVA/USAV sanctioned rules clinic
  • Be evaluated on the stand during the current season at an NCVA sanctioned event and pass the evaluation. On stand evaluations are limited to once a season.
  • Successfully working a match as a scorekeeper.
  • Pass a written rules test.
4.  How to Become a ‘Junior National’ Referee 

  • Meet the “Member in Good Standing” requirements for the Regional referee.
  • Officiate as a Regional Referee for a minimum of one full season.
  • Must apply for candidacy to the NCVA Office by December 1st of the current season. The application must include a letter that supports why you should be considered as a Junior National Official candidate. This letter may be part of your paperwork that will be submitted to USA Volleyball if you are approved by the NCVA to apply to USAV.
  • Applicants are expected to be able to participate in two (2) training tournaments prior to the final evaluation tournament (usually the California Kickoff Tournament). The Boy’s Power League Regional tournament held in December will be the first training tournament and will be used to evaluate the applicants officiating skills. A determination will be made at this tournament as to whether the applicant has the minimum skills necessary to proceed to the next tournament. The NCVA Boy’s Far Western tournament is the second training tournament that will be used primarily to further develop the applicant’s officiating skills. Training offered will emphasize the officiating skills expected by USA Volleyball from Junior National candidates. Applicants then must attend the final training and rating tournament. During this tournament, the applicant will be evaluated twice as an R1 and twice as an R2 by NCVA approved raters. Candidates must receive passing ratings on all evaluations in order to be recommended by the NCVA to formally apply to USA Volleyball.
  • Pass a written rules test.
  • Pass a written scorekeeping test.
  • The NCVA recommends working a minimum of 10-12 NCVA sanctioned tournament days during the current season as an official to get trained and prepared for the USA Volleyball rating process.
  • Follow the guidelines of USA Volleyball for Junior National candidates.
  • Fulfill all requirements as required by USA Volleyball such as attend the Junior National tournament and pass the rating sessions at this tournament.
  • The NCVA reserves the right to revoke your application prior to attending the Junior Nationals if you fail to maintain the professional standards required by NCVA for Junior National Official Candidates from this region.
5.  How to Become a ‘National’ Referee 

  • Meet the “Member in Good Standing” requirements for the Junior National referee.
  • Officiate as a Junior National Referee for a minimum of one full season.
  • Must apply for candidacy to the NCVA Office by December 1st of the current season. The application must include a letter that supports why you should be considered as a National Official candidate. This letter may be part of your paperwork that will be submitted to USA Volleyball if you are approved by the NCVA to apply to USAV.
  • Applicants are expected to be able to participate in two (2) training tournaments prior to the final rating tournament (usually the California Kickoff Tournament). The Boy’s Power League Regional tournament held in December will be the first training tournament and will be used to evaluate the applicants officiating skills. A determination will be made at this tournament as to whether the applicant has the minimum skills necessary to proceed to the next tournament. Training offered will emphasize the officiating skills expected by USA Volleyball from National candidates. The NCVA Boy’s Far Western tournament is the second training tournament that will be used primarily to further develop the applicant’s National level officiating skills. Applicants then must attend the final training and rating tournament. During this tournament, the applicant will be evaluated twice as an R1 and twice as an R2 by NCVA approved raters. Candidates must receive passing ratings on all evaluations in order to be recommended by the NCVA to formally apply to USA Volleyball.
  • Pass a written rules test.
  • Pass a written scorekeeping test.
  • The NCVA recommends working a minimum of 10-12 NCVA sanctioned tournament days during the current season as an official to get trained and prepared for the USA Volleyball rating process.
  • Follow the guidelines of USA Volleyball for National candidates.
  • Fulfill all requirements as required by USA Volleyball such as attend the USAV selected tournament and pass the rating sessions at this tournament.
  • The NCVA reserves the right to revoke your application prior to attending the USAV selected tournament if you fail to maintain the professional standards required by NCVA for National Official Candidates from this region.
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