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Officials Division Handbook

Table of Contents

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Format

Format

Referee Symposium

The NCVA is an organization that provides volleyball officials in Northern California and Northern Nevada to all levels of the sport from Middle School to College. If you are interested in becoming an Official (Referee) or are a Club Director/Coach interested in attending the NCVA Symposium, the NCVA offers several Officials Training Symposium each season in January, March, and September at different tournaments.

The Symposiums are multi-day event designed to give the participant actual court/game experience while being mentored by instructors prior to their first match. While rules clinics are valuable tools, the on-court game setting is a good way to give experience needed prior to the start of the season.

The first day of a Symposium is divided into two (2) parts, a hands-on classroom session and an on-court training session.

During the hands-on classroom session, we will introduce the participant to the basics of the game of volleyball. The participants will then review subjects such as Court and Equipment, Match Protocol, Officiating Mechanics, Ball Handling, and Scorekeeping.

During the on-court training, you will experience the atmosphere of a tournament. You will participate in watching a match and, while watching the game, an instructor will answer your questions. This demonstration will help you see, in action, what you just learned in class. Students are then assigned to officiate matches on the second and third day of the tournament. You will work with an experienced official and be debriefed after the match to help you improve before you are ready to work a match on your own.

The Symposium is open to all returning and new referees. Any new referees wanting to work the 2020-2021 Club Season will need to attend a Symposium.

Officials Advisory Group (OAG)

The Officials Advisory Group (OAG) is a committee of Regional, Junior National, and National officials within the Northern California Region. They are tasked with working with the NCVA to build the officials division, coordinate and run the new officials’ symposiums, and work with their fellow officials in improving their skills and advancing to the next level as an official.

The 2021 - 2022 OAG Members:

Chair Bryan Hall
Member Keith Aidun
Member Stewart Schultz
Member Ruth Verbel
Member David O (Need his Bio - We need to update the bio on the others)
Member Bios need updating

OAG Member Biographies

Brian Hall, Chair

  • USAV Jr. National certified (2017)
  • State Referee PAVO/NCAA
  • Officiated Women’s and Men’s Collegiate: NCAA DIV II, NAIA, NJCAA
  • Officiated Men’s Collegiate: NAIA, Club
  • CIF Volleyball Official
  • Coached: Middle school/High School -1999-2011
  • Former Volleyball player – 1982 -2006
  • Member of NCVA Training Team

Keith Aidun

  • Official for 22 years - 14 years with NCVA
  • National Official
  • National Scorekeeper
  • Certified Official in Canada
  • Certified Line Judge
  • Certified Tournament Director
  • Division I, II, III – PAVO/NCAA – Official & Line Judge
  • Officiated USAV Boys/Girls 18 Open Championships
  • Officiated USAV High Performance Championships
  • Officiated Post Season – DII Championships
  • Member of NCVA Officials Advisory Group (OAG)
  • Member of Evaluation Team
  • Former High School & College Volleyball Player

Stewart Schulze

  • USAV Jr. National Official
  • Member of NCVA Training Team

Rush Verbel

  • USAV Jr. National Official
  • Member of NCVA Training Team

Ex-Officio Members:

  • Donna Donaghy, Commissioner / CEO
  • Kristofer Johnson, Associate CEO

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Policies

Policies

NCVA Annual Membership Requirement

Is the background screening information correct? Did that change with the recent fee changes?
  • Join the NCVA - Membership application and fees are due beginning September 1st of the calendar year. Memberships are valid from September 1st to October 31st of the following year. The fee is non-refundable, non-transferable and is not prorated.
  • Membership application must be completed on-line. Membership fees must also be paid on-line, at the time of application.
  • The membership fee for all officials is $70.00, plus $15.00 for a background screening (if applicable). A background screening is good for two (2) years.
  • Annually, NCVA officials are required to take the “SafeSport Refresher” course.
  • Bi-annually, NCVA officials must complete and pass the USA/NCVA Background Check process and be [SafeSport]{https://safesport.org/) certified.
  • Annually, NCVA officials must complete and sign the NCVA Outside Independent Services Contract Form, which can be complete online.
  • All returning officials must be NCVA “Members in Good Standing” (see definition below).
  • OPTIONAL: Extended Insurance Coverage for USAV Certified Officials.
Has anything regarding uniform requirements changed?

Required Uniform

Shirt All white, blue or grey polo shirt, short or long sleeves, with the “Certified Volleyball Official” logo on the arm.
Slacks Dark navy slacks made of 100% polyester are recommended. Other fabric combinations are permitted as long as the dark navy color doesn’t appear to be faded. However, “Dockers” are specifically prohibited.
Belt Black or dark navy in color.
Shoes Shoes must be all white.
Jacket Jackets are optional. If worn they must be primarily white with the “Certified Volleyball Officials” logo on the left chest.

Officials Levels

For the purposes of developing officials in the region and to recognize levels of competencies, the following levels have been established. Training and other requirements needed to achieve and maintain these levels are discussed in subsequent sections.

  1. Official in Training
  2. Provisional
  3. Regional
  4. Junior National
  5. National

Officiating Non-Sanctioned Tournaments

When a referee accepts a tournament assignment at an event that is not sanctioned by the NCVA or other USAV entity, the referee assumes liability and other insurance responsibilities. If a participant, spectator, an official or other person in attendance is injured or has an accident, the tournament host and/or facility manager assumes responsibility for insurance coverage, and referees assume the same responsibility. The NCVA is not involved with any non-sanctioned events. Participants, including referees, must use their own insurance coverage.

Need to add the information about Background note from USAV.

NCVA “Member in Good Standing” Requirements

Officials working for the NCVA are expected to provide a minimum level of services and to maintain their achieved official’s level. The minimum level of services to be provided and maintenance requirements depends on the certification level.

The NCVA is willing to work with you if you are unable to meet these requirements and you inform the NCVA in writing in a timely manner during the season. You should explain your reason for being unable to meet these requirements. The NCVA Officials Advisory Group (OAG) will review your standing and try to make alternative options available to you to meet the minimum necessary requirements. If officials do not complete the minimum service requirements during the season, the official could revert to the next lower pay.

Official In Training

  • Attend the NCVA Officials Symposium.
  • Be evaluated on the stand during the current season at an NCVA sanctioned training event.
  • Attend additional training tournaments when requested by the NCVA Officials Advisory Group (OAG).
  • Pass the online rules clinic.

Provisional

  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Qualifier and Regional. The NCVA’s No Dinx/NCVA Far Westerns National Qualifier and the No Dinx/NCVA Sierra National Qualifier, cannot be used toward the accumulation of the nine (9) days.
  • If returning as a provisional, pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.

Regional

  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Qualifier and Regional. The NCVA’s No Dinx/NCVA Far Westerns National Qualifier and the No Dinx/NCVA Sierra National Qualifier, cannot be used toward the accumulation of the nine (9) days.
  • If returning as a regional, pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.
  • Be evaluated on the stand.

Junior National

  • Follow the USAV guidelines established for Junior National Officials (see USA Volleyball website for more information).
  • Participate in the annual NCVA Officials Symposiums, or as a mentor, trainer, or evaluator at other training tournaments for officials, if asked.
  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Qualifier and Regional. The NCVA’s No Dinx/NCVA Far Westerns National Qualifier and the No Dinx/NCVA Sierra National Qualifier, cannot be used toward the accumulation of the nine (9) days.
  • If returning as a Junior National, pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.
  • Pass a score keeping evaluation consisting of the proficient completion of an actual match score sheet each season.

National

  • Follow the USAV guidelines established for National Officials (see USA Volleyball website for more information). Maybe link
  • Participate in the annual NCVA Officials’ Symposiums, or as a mentor, trainer, or evaluator at other training tournaments for officials, if asked.
  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Qualifier and Regional. The NCVA’s No Dinx/NCVA Far Westerns National Qualifier and the No Dinx/NCVA Sierra National Qualifier, cannot be used toward the accumulation of the nine (9) days.
  • If returning as a National, pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.
  • Become and remain part of the NCVA officials Training Team, if asked.

How To Achieve Various NCVA Official Levels

Generally, NCVA officials start at the lowest level and, with training and experience, work their way up to the highest level. However, the NCVA may accelerate progression through the levels based on the level of proficiency exhibited at tournaments used by the OAG to train or evaluate officials.

How to become an Official In Training

  • Become an NCVA member.
  • Attend the NCVA Officials symposium in September, January or March.
  • Attend additional training tournaments when requested by the NCVA Officials Advisory Group (OAG).

How to become a Provisional Referee

  • Be evaluated on the stand during the current season at an NCVA sanctioned event.
  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Qualifier and Regional. The NCVA No Dinx/NCVA Far Westerns National Qualifier and the No Dinx/NCVA Sierra National Qualifier, cannot be used toward the accumulation of the nine (9) days.
  • While an “Official in Training”, achieve the “Member in Good Standing” requirements of the provisional referee. Send request in writing to NCVA before end of current calendar year.
  • If the NCVA OAG training committee approves, a trainee may be advanced to Provisional prior to completion of nine (9) tournament days required of a provisional referee to become a “Member in Good Standing.”
  • Pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.

How to become a Regional Referee

  • Meet the “Member in Good Standing” requirements for the Provisional Referee.
  • Officiate as a Provisional Referee for a minimum of one (1) full season.
  • Work a minimum of nine (9) tournament days as a referee at NCVA sanctioned events, four (4) days of which must be at the annual Junior Girls Power League Qualifier and Regional. The NCVA No Dinx/NCVA Far Westerns National Qualifier and the No Dinx/NCVA Sierra National Qualifier, cannot be used toward the accumulation of tfhe nine (9) days.
  • Apply in writing to the NCVA to be considered. Deadline for submission is August 1st of the current year.
  • Pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.
  • Be evaluated on the stand during the current season at an NCVA sanctioned event and pass the evaluation. On stand evaluations are limited to once a season. The evaluation event will be announced, via email from the NCVA to all eligible officials.
  • Successfully working a match as a scorekeeper.
Regional Candidate Sample Calendar
Event Expectation of Candidate
August 1st of the current year Apply for Regional Candidacy
September – November Prepare for evaluation. This occurs during the Boys Power League Qualifier and League Tournaments.
December Work with the Training Team to prepare for evaluation. This occurs during the Boys Power League Region Championship
January/February* Final Evaluation. This event occurs on Super Bowl weekend.

* Candidate will not be permitted to move forward for a Regional Rating if the candidate does not attend these events and/or receive a waiver from NCVA.

How to become a Junior National Referee

NOTE: This can be a minimum of a two-year process.

  • Policy effective January 1, 2015
  • Meet the “Member in Good Standing” requirements for the Regional referee.
  • Officiate as a Regional Referee for a minimum of one full season.
  • Must apply in writing for candidacy to the NCVA Office by August 1st of the current year. The application must include a letter that supports why you should be considered as a Junior National Official candidate. This letter may be part of your paperwork that will be submitted to USA Volleyball if you are approved by the OAG to apply to USAV.
  • Pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.
  • Successfully working a match as a scorekeeper.
  • The NCVA recommends working a minimum of 10-12 NCVA sanctioned tournament days during the current season as an official to get trained and prepared for the USA Volleyball rating process.
  • Follow the guidelines of USA Volleyball for Junior National candidates.
  • Fulfill all requirements as required by USA Volleyball such as attend the Junior National tournament and pass the rating sessions at this tournament.
  • The NCVA reserves the right to revoke your application prior to attending the Junior Nationals if you fail to maintain the professional standards required by NCVA for Junior National Official Candidates from this region.

Junior National Candidate Two Year Training and Evaluation Pipeline

Please review this chart - I took the labels and flow directly from the existing one, but I see refences to Boys tournaments after the "Prepare for next evaluation by working Girls Season Tournaments" as well as two references to Evaluation at California Kickoff.

Referee Certification Flowchart

We encourage all to attend the Junior National Camp held by USAV.

How to become a National Referee

  • Meet the “Member in Good Standing” requirements for the Junior National referee.
  • Officiate as a Junior National Referee for a minimum of one full season.
  • Must apply for candidacy to the NCVA Office by August 1st of the current year. The application must include a letter that supports why you should be considered as a National Official candidate. This letter may be part of your paperwork that will be submitted to USA Volleyball if you are approved by the NCVA to apply to USAV.
  • Applicants are expected to be able to participate in two (2) training tournaments prior to the final rating tournament (the California Kickoff Tournament). The Boy’s Power League Regional tournament held in December will be the first training tournament and will be used to evaluate the applicants officiating skills. Training offered will emphasize the officiating skills expected by USA Volleyball from National candidates. The NCVA Boy’s Far Western tournament is the second training tournament that will be used primarily to further develop the applicant’s National level officiating skills. Applicants then must attend the final training and rating tournament. During this tournament, the applicant will be evaluated twice as an R1 and twice as an R2 by NCVA approved raters. Candidates must receive passing ratings on all evaluations in order to be recommended by the NCVA to formally apply to USA Volleyball.
  • Pass an online rules test, USAV test C or its equivalent, each season as directed by NCVA.
  • Successfully working a match as a scorekeeper.
  • The NCVA recommends working a minimum of 10-12 NCVA sanctioned tournament days during the current season as an official to get trained and prepared for the USA Volleyball rating process.
  • Follow the guidelines of USA Volleyball for National candidates.
  • Fulfill all requirements as required by USA Volleyball such as attend the USAV selected tournament and pass the rating sessions at this tournament.
  • The NCVA reserves the right to revoke your application prior to attending the USAV selected tournament if you fail to maintain the professional standards required by NCVA for National Official Candidates from this region.

Officials Pay Structure

The pay structure used by the NCVA is designed to recognize the proficiency level achieved by officials and the actual officiating services provided to the region. There is a base pay provided to each patch level that can be increased when officials exceed the minimum level of services provided to the region required to achieve the “Member in Good Standing” for the patch level. Conversely, the pay structure is designed to recognize when officials do not provide the minimum level of services required to achieve the “Member in Good Standing” for the patch level. Below is the base pay schedule for the patch earned.

Official Level Base Pay Rate National Qualifier / Bid Tournament Play
Official In Training $22 per Match n/a
Provisional $25 per Match $30 per Match
Regional $27 per Match $33 per Match
Junior National $30 per Match $34 per Match
National $32 per Match $37 per Match

Systems of Payment

For the 2021 - 2022 season, the NCVA will offer two (2) forms of payment to all independent contractors performing duties for the Northern California Region. The NCVA Pay period is from the 16th of every month until the 15th of the following month. Payment for all Officials, Tournament Directors, etc., will be issued and processed on the 20th of every month. It is the responsibility of the Independent Contractor to email their match counts for each tournament at the end of the tournament to the NCVA.

  • The two (2) forms of payment will consist of one of the following:
    • Pay by Check
    • Direct Deposit

Other Perks

NCVA offers Officials many other perks to working at special tournaments. At the Girls No Dinx/NCVA Far Westerns National Qualifier for example, Officials will receive T-Shirts, a padfolio, free pizza at meetings, and a complimentary hotel room during event nights!

2021 - 2022 Club Season Referee Pay

This pay chart is for league pay, excluding National Level Events. (e.g., No Dinx/NCVA Far Westerns National Qualifier or No Dinx/NCVA Sierra National Qualifier).

Referee in Training Referee in Training with Full Work Crew
Best 2 of 3 $22.00 R1 $22.00
3 Set Match $25.00 R2 $22.00
1 Set $15.00
Provisional Referee Provision Referee with Full Work Crew
Best 2 of 3 $25.00 R1 $25.00
3 Set Match $28.00 R2 $25.00
1 Set $18.00
Regional Referee Regional Referee with Full Work Crew
Best 2 of 3 $27.00 R1 $27.00
3 Set Match $30.00 R2 $27.00
1 Set $20.00
Junior National Referee Junior National Referee with Full Work Crew
Best 2 of 3 $30.00 R1 $27.00
3 Set Match $33.00 R2 $27.00
1 Set $22.00
National Referee National Referee with Full Work Crew
Best 2 of 3 $32.00 R1 $32.00
3 Set Match $35.00 R2 $32.00
1 Set $24.00

2021 - 2022 National Qualifier Referee Pay

This pay chart is for both the Boys and Girls No Dinx/NCVA Far Westerns National Qualifier as well as the No Dinx/NCVA Sierra National Qualifier.

Referee in Training Referee in Training with Full Work Crew
n/a n/a
Provisional Referee Provision Referee with Full Work Crew
Best 2 of 3 $30.00 R1 $28.00
3 Set Match $31.00 R2 $19.00
1 Set $18.00 Lines / Score $16.00
Regional Referee Regional Referee with Full Work Crew
Best 2 of 3 $33.00 R1 $30.00
3 Set Match $34.00 R2 $21.00
1 Set $20.00 Lines / Score $18.00
Junior National Referee Junior National Referee with Full Work Crew
Best 2 of 3 $36.00 R1 $34.00
3 Set Match $37.00 R2 $25.00
1 Set $24.00 Lines / Score $20.00
National Referee National Referee with Full Work Crew
Best 2 of 3 $38.00 R1 $37.00
3 Set Match $39.00 R2 $28.00
1 Set $27.00 Lines / Score $22.00

2021 - 2022 Beach Season Referee Pay

Local Beach Referee
Match Fee $27.00
Zonal Beach Referee
Match Fee $29.00
National Beach Referee
Match Fee $32.00

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Scorekeeping

Scorekeeping

Is this the most updated info?

Scorer Tips & Reminders

Download the USAV Online Scorekeeping Tutorial

  1. All CAPITAL letters throughout the score sheet.
  2. ALL information prior to the first serve and after the last point should be in pen.
  3. In the Officials section, use Last Name, First Name.
  4. Tournament Date should be six (6) characters, mm/dd/yy (example: 09/18/05).
  5. All times should be in international time (e.g. 9am = 0900, 2:15pm = 1415).
  6. After the coin toss, place an “X” in three places (can be done for both sets):
    1. Through the encircled (S) of the serving team.
    2. Through the encircled (R) of the receiving team.
    3. In Service Rounds box 1 for the Position I player of Receiving team.
  7. You may use pencil from the first serve until final point is recorded.
  8. Make a small check mark over the number in the Service Rounds box for each player’s first serve (if legal serve). Exceptions:
    1. Wrong server
    2. set point awarded to receiving team on loss of rally
    3. In a deciding set, at the change of courts
      • When team on left serves point 8, use a check mark on far left and transfer the last exit score from the previous server from the far left to the far right; no exit score is recorded in far left box, final exit score is recorded in far right box.
      • When the team on the right earns point 8, or the team on the left earns point 8 on a loss of rally, transfer the last exit score from the previous server from the far left to the far right.
  9. Three actions on Substitution:
    1. Slash the player #, replace with substituting player #.
    2. Enter the Score at Change (sub team score first).
    3. Slash the team sub.
  10. After the last point is recorded (begin using pen):
    1. Record end time in International Time.
    2. Circle both final exit scores (Service Rounds section only).
    3. Record team names and scores of set in Results section.
    4. Hourglass unused points in the Points column for both teams (see example image below).
    5. Check score sheet for errors and proper count of substitutions.
    6. Sign score sheet after all information has been verified.
    7. Obtain Captain/Coach signatures, then offer to 1st referee for signature.
Hourglassed Points
Hourglass unused points in the Points column for both teams.

Quick Reference For Pen/Pencil Usage

Pen
(Prior to 1st Serve)
Pencil
(Everything during set play)
Pen
(After last point recorded)
Heading “Check Mark” for first serve. Set end time
Officials section Slashes in Points column Circle final exit scores
Team Names Exit Scores Results Section
3 "X"s for S, R and Service Rounds Box Substutions and Timeouts Hourglasses in Points column
Lineups Sanctions and Remarks Signature
Set start time

Example Two Set Non-Deciding Scoresheet

Example Two Set Non-Deciding Scoresheet

Example Scoresheet for Deciding Set

Example Scoresheet for Deciding Set

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Handouts

Handouts

Captains Meeting (2021 - 2022 Club Season)

Anything to change here?
  1. Introductions
    • R1 will hold up coin and blow whistle to call over team captains.
    • Have captains introduce themselves.
    • Introduce yourself.
  2. Ground Rules
    • Sport Court (both feet on sport court when contact made for serve, one (1) foot contacting if saving ball.)
    • Ceiling playable if on your side. If adjacent court, cannot enter before and after
  3. Jewelry
    • Jewelry may be worn provided its nature does not present a concern for safety, such as extremely long necklaces and/or necklaces with large medallions, or large hoop earrings.
    • If there is an R2 present, ask if they have anything to add.
  4. Substitutions
    • Let captains know that subs must be inside the attack line ready before serve is beckoned.
    • Ask if there are any questions.
  5. Coin Toss
    • Designated each team a side of the coin.
    • After coin is flipped ask winning team captain whether they want side, serve or receive. Then losing team whatever is not chosen.
    • Inform captains of time on court five (5) minutes for serving team and five (5) minutes for receiving team (if both teams have played then warm-ups are three (3) and three (3). No Share Time.
    • Wish each team “Good Luck”!
    • Make sure serving team has the court first (that means receiving team is off to their bench or help shag for the opponent).
    • Start clock, inform scorer who has serve and who has receive.

Time Management

How to finish or, not to finish, your 10 match day over 1 ½ hours earlier

  • First Match of the day coin toss at 15 minutes before game time. Unless otherwise instructed, warm up time first match of the day for each team is 5 minutes each, then 3 minutes each for the rest of the day (SERVING included in the three (3) minutes) Prior to the match, if the teams have previously had a playing court exclusively at their disposal, they are entitled to a 6-minute official warm-up period together at the net; if not, they may have 10 minutes.
  • Make sure everyone is ready, and when the server is in possession of the ball, blow whistle and authorize serve as soon as server is on/past the end line. Saving about 40 minutes per day.
  • Not beckoning for service soon enough adds three (3) seconds per service, 120 seconds per set or over 40 minutes per day.
  • Time outs are to last 30 seconds ONLY. ALWAYS have a time piece with you. Saving about 20 minutes per day.
  • An extra 15 seconds per time out at four (4) time outs per set, is, two (2) minutes per match or 20 minutes per day.
  • Do not blow whistle for substitution until new bench player enters the substitution zone. A verbal request for substitution is not acknowledged by the referees. The substitute must enter the substitution zone for the request to be acknowledged, except for a substitution related to an injury. The substitution shall only last the time needed for recording the substitution on the score sheet and allow entry and exit of players. Substitute must be in the substitute zone before R1 whistles for serve, otherwise an improper request. The first improper request by a team in the match that does not affect or delay the game shall be rejected, but it must be recorded on the score sheet without any other consequences, if a change in request is due to a referee’s mind change, the request will be honored, and no sanction assessed.
  • Players chase loose balls not line judges - and they MUST chase them.
  • Change of courts at end of set is three (3) minutes or less.
  • Coin toss for all subsequent matches of the day will be right after conclusion of the current match. Check and complete the prior match’s paperwork after the coin toss which is during the next match’s warm up time. This can save about 30 minutes per day.
  • An extra three (3) minutes per match getting the next match started is 30 minutes per day.

Tournament Protocol (2021 - 2022 Club Season)

Anything to add or change?

  • Receive assignment from NCVA via email.
  • Respond as soon as possible to confirm and/or make any changes if needed.
  • Check location of venue/map it out/ parking situation.
  • The day before: Prepare your uniform (white, blue or grey, ironed polo shirt) with “Volleyball Certified Official” logo on the left sleeve, dark blue pants (polyester is best), white socks, white athletic shoes (clean), and black or blue belt.
  • Check your equipment bag: whistle on a lanyard, coin, net chain, ball gauge, Red/Yellow card, flags, pencil/pens, timing device – wristwatch (preferred), and current rule book. Do NOT wear other shirts, sweatshirts, jackets, etc. that are not authorized to be worn while officiating. Cell phone and other electronic devices should not be used while on the stand.
  • Be prepared: Bring small snacks, water with you in case you need to refuel between matches.
  • Arrive on time (usually 7:00AM) or earlier (in case of traffic/parking) to the venue.
  • Check in with Head Official. Be there for roll call and for any information before going out to the court.
  • Initial your name for your first match (if required). Check TM2 for match schedule.
  • Arrive at your assigned court for the first match of the “wave” at least 30 minutes prior to the scheduled start time. For subsequent matches, anticipate the match preceding your match will end early, maybe 30 minutes early. Be at your court prior to the ending of the last game preceding your match. Being late is not acceptable.
  • After the meeting with Head Official or Tournament Director: Pick up your flip score, clipboard with score sheets, lineup sheets, Libero tracking, pencils, pens and game ball. (if provided)
  • 7:30 am: Walk out to your court; (in large venue) you have 15 minutes to perform your Game Preliminaries. Pull all chairs and score table one (1) to two (2) feet back if possible, check net height, check game ball pressure, check net standards, antenna alignment and ref stand. Set up score table, fill out your name on the score sheet. Introduce yourself and hand out line up sheet to the coaches.
  • 7:45 am: Whistle to call captains, have the captains introduce themselves, introduce yourself. Go over ground rules (playable, non-playable area). Ask if they have any questions. Coin toss: Assign a side of a coin to each team. Winner of coin toss chooses either “Serve” or “Receive” or “Side” of court. Instruct what warm up protocol is: Five (5) minutes for serving team on the court while the other team stays at the bench or help shag balls. Five (5) minutes for the Receiving team, while serving team stays at their bench or help shag balls. You can give them a one (1) minutes courtesy warning verbally (do not whistle) in case they wish to serve. If both teams have already played, then its only three (3) minutes warm-up for each team which includes any serving.
  • Instruct your refereeing team of their duties and responsibilities. Most teams have a schedule for their duties, so ask if they are doing both sets. If not, make sure the second group is present when you are instructing. When talking to your Line judges, take them off to the end of the court and instruct (one (1) minute). Talk to your R2 (one (1) minute). Ask your scorekeeper and libero tracker if they have scorekeeping experience. Have them fill out the bottom right corner (names of R2, Scorekeeper and their Work Team/Region) Remind scorekeeper to write down the start time/end time for each set. Instruct the hourglass and circle the final score (one (1) minute). Introduce yourself to each coach and ask if they have any questions regarding the new rules (one (1) minute).
  • 7:46 am: Observe warm-ups, while instructing work team.
  • 7:56 am: Blow whistle to end warm up for last receiving team. Check that line ups have been submitted by both teams, at least two (2) minutes before end of warm-ups. Check the lineup for Coaches signature, Captain indicated, and Libero(s) is used. If not, Put an “X” and on the Score sheet. Verify lineup was written correctly on score sheet.
  • 7:56 am: Have both teams on end line with R2 on the right and R1 on the left side. Whistle once and gesture with hands “Good Luck” for both teams to shake hands. Step back with R2, then shake R2 hand and thank her/him.

Reminder: Timeout are 30 seconds. Blow whistle at end of 30 second for both teams.

  • After end of match: Get down off the referee stand and watch teams shake hands, then walk to score table. Check score sheet with scorer to make sure everything is completely correctly. If you are assigned the next match, start the captains meeting/coin toss. Start your timer. Use the TM2Sign account on your smartphone to enter the scores into the TM2 system.
  • If you are off the next match, after entering your previous scores into the TM2Sign system, and have called captains for the next match, take this time to drink water, have snacks/food if time allows, and use the bathroom.
  • At the end of day: You MUST make sure you checkout with the Head Official or Tournament Director and confirm your matches worked. Match count is final and not able to be edited after end of day.

Warm-Ups

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Warm-Ups

  • Teams will be given sole use of the court for five (5) minutes prior to their first match of the day. During the five (5) minutes the team may hit, practice ball handling and serve (serving must be done during their five (5) minutes). No other time will be allotted to practice serving.
  • Serving Team – five (5) minutes solo court.
  • Receiving Team – five (5) minute solo court.
  • Once all teams in the pool have played, the teams scheduled to play the next match will be given sole use of the court for three (3) minutes. During the three (3) minutes the team may hit, practice ball handling and serve (serving must be done during their three (3) min.) No other time will be allotted to practice serving.

Since no ball handling is permitted during the opposing team’s use of the court, it is recommended that each team provides shaggers for the opposing team’s warm-up. This allows for more reps for the team warming up. Due to insurance and liability requirements only NCVA registered and on the roster personnel will be allowed to retrieve balls.

For more information on warmups, see Rule 7.2.2b in the USAV Indoor Volleyball Rule book.

There are no extra warm-up periods, regardless of when a team played last on the day of competition. I.E. – the team played two hours ago. They can warm up according to the standard protocol five (5) minute or three (3) minutes.

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