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Boys Division Handbook

Table of Contents

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Policies

Policies

What is a Sanctioned Event?

Sanctioned events are tryouts, clinics, open gyms, and other club affiliated events that have been approved by NCVA/USAV. These events are governed by the policies set by NCVA/USAV and are covered by the USA Volleyball insurance policy.

Sanctioned events are required to submit a list of all adults attending each event. These adults are mandated to meet the minimum coaching requirements which include: IMPACT certification, bi-annual SafeSport certification, and bi-annual background screening. Adults failing to meet these requirements are not approved to be present as a participant at the sanctioned event.

Sanctioned events must also confirm that all participants attending, both adult and junior levels, have a valid membership for the duration of the event. If the event falls over multiple days/weekends, the membership must be valid for the entire time.

What is a Non-Sanctioned Event?

Many clubs/teams receive invitations to events hosted by other clubs/teams that are not sanctioned by NCVA and/or USA Volleyball. This indicates they have not requested/been approved for sanctioning and are not covered by USAV policies and insurance. Teams that participate in non-NCVA sanctioned events are playing without USA Volleyball insurance coverage.

Any complaints/claims that would arise, including but not limited to code of conduct violations, code of ethics violations, sexual misconduct, and injury, would fall on the event organizers and/or participants of the event.

Sanctioned competition protects a player’s eligibility for participation in regional, zonal, national, and international competition. For anyone participating, please be diligent in reviewing insurance, waivers and release of liability guidelines beforehand.

Membership Registration

As of September 1st, all Northern California Volleyball Association (NCVA) must renew their membership or become new members by using SportsEngine, please visit: https://www.ncva.com for more information.

Tournament Registration

  • Your event registration is complete once the following steps are done:
    1. Register online (Event Registration in TM2, Individual Registration in SportsEngine).
    2. Submit club paperwork
    3. All payments made, by credit card or check
    4. Background checks have cleared, SafeSport and IMPACT Certified.
    5. Rosters built in TM2 and SportsEngine.
  • All tournament entries and membership registrations (player, coach, team, etc.) must be completed online by the individual(s).
  • Teams participating in the Power League must enter online and pay for the league by 5:00 PM on August 23, 2021.
  • Teams participating in Non-League tournaments must register online no later than 9:00 AM, 14 days prior to the event. We will accept teams on a space-availability basis. You can email [email protected] for availability.
  • All sites will be assigned for teams participating in the Power League.
  • The NCVA office will publish the gym sites for each tournament date on the website as the sites become available.
  • The NCVA office will publish the participating teams on the website as soon as it is available to post.
  • All tournament cancellations must be submitted online to the NCVA using the Tournament Cancellation Form.
  • There are no refunds once you have entered your team into and NCVA League (Power, Premier, etc.).

Entering NCVA Tournaments

Via the NCVA website, if your team has been accepted into a tournament, the NCVA’s goal is to have sites posted and team information by 5:00 PM on the Monday before the event. Exceptions to this will be tournaments that require USA Volleyball’s seeding information or last minute site cancellations.

On-Site at NCVA Tournaments

  • All teams, players and coaches, must arrive at the team’s assigned tournament site at least one (1) hour prior to the scheduled start time for the tournament. Teams that may have a bye for the first match of the day are still required to show up one (1) hour prior to the scheduled start time for the tournament. For example, if the scheduled start time for Power League #2 is 8:00 AM, then your entire team should arrive by 7:00 AM.
  • Coaches must attend the on-site coaches meeting held 30 minutes prior to match time for all league and non-league events. Teams who do not attend the meeting will be dropped from the tournament.
  • Teams are responsible for keeping track of the status of play on their assigned court. Teams must be ready to play or officiate as soon as the court is ready to go. Teams failing to be ready on their assigned court will incur sanctions.

Recruiting Policy

  • The NCVA Boys Division sanctioned season begins on date_sanctioned_season_start and concludes on the day after the last day of the USA Junior National Volleyball Championships (JNC). Regardless of either event, the conclusion of the Boys Division sanctioned season will not extend past date_sanctioned_season_end.
  • Once a player has committed to a team during the NCVA sanctioned season, club directors and coaches from other NCVA clubs must respect the player’s commitment and cease recruiting the player. If a recruiter contacts a player who has signed a commitment to another team, the player must notify the recruiter of the commitment. After notification, the recruiter shall not contact that player or the player’s family.
  • A recruiting violation occurs when an NCVA registered club director and/or coach from one (1) NCVA registered club makes initial verbal or written contact with an athlete, or the athlete’s parents, from another NCVA registered club with the intent to persuade the player to leave the present club and join another club.
  • The suggested maximum penalty may include, but is not limited to, a monetary fine and/or a suspension of NCVA membership for a period of one (1) year, beginning on the date of the final ruling.
  • If a club director or coach is found guilty of committing a recruiting violation, the guilty party may make an appeal. A special Board of Inquiry Committee will hear the appeal and will make a ruling. The decision of this Committee will be final.
  • If a player or parent makes the initial contact, a club director or coach may answer questions and inform the player or parent about the club’s specific program without fear of committing a recruiting violation. It is strongly recommended that all club directors and coaches refrain from making negative comments concerning other clubs or their staff.
  • A player who has committed to a club and then wishes to transfer to another club must follow the NCVA’s Procedure for Player Transfer. This is irrespective of the length of a player’s membership with that club.

Signing/Committment Policy

Where is this policy?

Players Turning 18

Any individual who is not yet 18 years old and who is in a player role affiliated with a junior club must complete the required Safesport certification online immediately upon reaching 18 years of age.

Players Enrolled in Collegiate Athletics

If an individual participates in collegiate athletics, they are no longer eligible to participate in junior club divisions regardless of whether the individual is age eligible. This includes but is not limited to college teams, college club teams, and college intramurals.

Minors Coaching

  • Anyone that would like to coach a Junior Team that is age 17 and under is allowed to be an assistant coach. All teams must have a head coach age 18 or older.
  • A head coach, 25 and over, must always be present, a minor participating as an assistant coach is not allowed to coach by themselves at practice/tournaments, etc.
  • Any individual who is not yet 18 years old and who is in a non-player role affiliated with a junior club must complete a background screening immediately upon reaching 18 years of age. A 30-day grace period shall apply from the date of the 18th birthday in order to allow time for the background screening to be processed. During the 30-day grace period the same restrictions apply to the individual and should be enforced as are in place for junior coaches regarding supervision by a qualified adult.
  • Must be SafeSport and IMPACT Certified.

Club to Club Player Transfer

Junior players are eligible to play for any club or team until the start of the NCVA sanctioned season, which begins on November 1st. During the sanctioned season, a player is to remain a registered member of that specific club throughout the season. However, during the sanctioned season, a player or parent may request a transfer to another club.

Guidelines

  • A player cannot participate in any practice or tournament until the NCVA has approved the transfer.
  • A player can only transfer provided they remain in the same age definition or higher. Example: If you are a 16 year-old who is playing in the 18s division, you cannot transfer back to the 16s Division. However, if you play on an 18s team and need to transfer to a different club, you can play on a 17s team provided the player is within the USAV Age Definition.
  • Once a team has qualified, or attempted to qualify, for a National Bid to the JNC that team’s roster is frozen. See USAV website for Frozen Roster Verification Rules.
  • A new player may be added to any team’s roster at any time provided the player has never been registered with another NCVA registered club for that season.
  • Following Power League #3, you cannot transfer a player from one (1) club to another club.
  • If the current club director will not sign the form to release the player, the player or parent may submit a written appeal to the NCVA, and the NCVA League Coordinator will make the necessary contact(s).
  • The NCVA League Coordinator has the right to release the player whether or not the current club director responds.
  • The NCVA League Coordinator also has the right to uphold the current club director’s decision to not grant the player release. In either case, each party has the right to appeal to the Commissioner.
  • One (1) Club to Club transfer is permitted per season.
Steps What you need Transfer Procedure
First Download a Copy of the Change of Clubs Form This form is used to initiate the process for players to change clubs. The player, parent, current club directory and future club director must all sign the form in order for the transfer to occur
Second Submit the form to the NCVA Office The NCVA Office will then review the form for approval. Players may not practice, play or in any way be affiliated with their new club until the transfer has been approved by the NCVA Office.
Third Email Approval The NCVA office will send an email to the person who submitted the form that the player has been approved or denied of the transfer.

Player Transfer within a Club

A team’s roster must remain the same for all NCVA League Tournaments (Qualifier, League Tournaments #1-4, and Region Championships).

  • However, during the NCVA-sanctioned season, a player may transfer from one (1) team to another team within the same club provided it is within the same age category or higher. A player can only transfer once to a different team and must stay with that team for the remainder of the season. They must also qualify under the Age definition. Example: If you are a 16-year-old playing in the 18s division, you cannot transfer back to the 16s Division.
Steps What you need Transfer Procedure
First Notify the NCVA Office via email Send an email to [email protected] and ask for approval of the transfer.
Second Updated Roster from Handbook If the transfer is approved, you will need to submit a new roster via email. You will also need to update your roster online.

Guidelines

Once a team has qualified for a National Bid to the Junior National Championships, that team’s roster is frozen. See USAV website for Frozen Roster Verification Rules.

  • A player may not return to a previous team once a transfer has occurred.
  • Following Power League #3, you cannot transfer a player from one (1) team to another team within the club.
  • A new player may be added to any team’s roster at any time provided the player has never been registered with another NCVA registered club for that season. Appropriate paperwork and fees must be submitted to the NCVA office before the player participates in any practice or tournament.
  • Any player or club found illegally transferring players between teams within their club may be subject, but not limited, to fines and/or suspension of the club director, coach, and/or player(s) involved.

Switching from Premier District Area League to Power League OR Power League to Premier District Area League

Individual Player within a Club OR Club to Club

  • Following Power League #3, a Power League Player cannot transfer to a Premier League team, nor can a Premier League Player transfer to a Power League team.
  • Only a Power League Player can transfer to another Power League team within their club and in the correct age definition. Example: If you are 16 years old and playing in the 18s division, you cannot transfer back to the 16s Division. See Multiple –Division teams below.
  • A Premier League Player can transfer to a Power League team, but once the transfer has been completed, that player cannot switch back to any Premier League Team.

Adding New Players to a Roster

  • A new player may be added to any team’s roster at any time provided the player has never been registered with another NCVA registered club for that season. Appropriate paperwork and fees must be submitted to the NCVA Office before the player participates in any practice or tournament and update your roster online.
  • Any player or club found illegally transferring players between teams within their club or illegally adding new players to a roster may be subject, but not limited, to fines and/or suspension of the club director, coach, and/or player(s) involved.

Multi-Division Teams

  • A team that participates in the NCVA Power League or the NCVA Premier League may participate in an older age division but must continue to play in that age division for each league tournament. Such a team may play in their own age division for all non-league and “special” tournaments.
  • Teams may not play in a younger age division. Any team found participating in an illegal age division or illegally switching age divisions may be subject, but not limited, to fines and/or suspension of the club director, coach and/or player(s) involved.

Participating in a Beach Program

Players that plan to participate in both the indoor and outdoor seasons may do so without defining a club commitment for the outdoor season. There is not a transfer policy to participate in both seasons as indoor season commitments do not apply to the outdoor season.

Regional Jurisdiction Policy

  • Players on NCVA teams must reside within the NCVA region’s geographical jurisdiction (as approved by USA Volleyball).
  • Players who reside within the NCVA region’s geographical jurisdiction cannot play on a team that is under the jurisdiction of another Regional Volleyball Association.

USA Volleyball Junior Player Age Definition

For Use during the 2021 – 2022 Season

Once a player participates (including but not limited to practicing, training, attending workouts and/or competing) in a club or varsity program for any university, college, community college, or junior college, that player is ineligible to take part in any regional and national programming, which includes but is not limited to national JNC qualifying and championship events.

A downloadable version of this age chart is available as a PDF.

18 & Under1 18 & Under2 17 & Under 16 & Under 15 & Under3 14 & Under4 13 & Under5 12 & Under 11 & Under 10 & Under 9 & Under 8 & Under
July 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
August 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
September 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
October 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
November 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
December 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
January 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
February 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
March 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
April 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
May 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
June 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
1Players who were born on or after July 1, 2003 OR players who were born on or after July 1, 2002 and a high school student in the twelfth (12th ) grade or below during some part of the current academic year.
2Female Only ‐ Players who were born on or after July 1, 2003, (who are defined as 18 & under by the USAV Age Definition) and are in the 11th grade for the current academic year are waivered to compete in 17 & under. (This age waiver is based on recruiting concerns for 11th grade girls previously required to participate in girls 18s qualifiers and the 18s GJNC.)
3Male Only ‐ Players who were born on or after July 1, 2007 OR players who were born on or after July 1, 2006 (15 years or younger) who shall neither have completed nor are in a grade higher than the eighth (8th) grade during the current academic year are eligible to play in the 14 & Under division. This exception is based on the net height difference of 7’4 1/8” to 7’11 5/8” between the 14 and Under Division to the 15 and Under Division.
4Male Only ‐ Players who were born on or after July 1, 2007 (14 years or younger) who shall neither have completed nor are in a grade higher than the seventh grade (7th) during the current academic year are eligible for a Region approved waiver to compete in the boys 13s age group.
5 Male Only –Players who were born on or after July 1, 2008 (13 years or younger) who shall neither have completed nor are in a grade higher than the sixth grade (6th) during the current academic year are eligible for a Region approved waiver to compete in the boys 12s age group.

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Format

Format

Youth League Tournaments

  • Youth League tournaments will be offered in the following age groups: 3rd/4th, 5th/6th, 7th/8th, 9th grades. The concept of this league is to introduce younger athletes to the sport of volleyball.
  • The cost for this league is $120.00 per participant. This fee includes a Youth League Only Membership. Players wishing to participate in other events will need to register as a full member. Youth League Only Memberships will not be upgraded to full members.
  • The deadline to enter teams into events online/submit payment for the League is 14 days prior to the event. In order for your Youth League registration to be complete, you must register online and submit payment either online or by submitting a check or credit card to the NCVA Office.
  • Play will begin at 9:00 AM.
  • Tournaments will consist of pool play only. If three (3) team pools are used, cross over matches will follow pool play. All Youth League Tournaments are scheduled to end by 3:00 PM. If play cannot be completed by 3:00 PM, the tournament director may change the scoring method to one (1) set to 25 points. Teams will switch sides when one (1) team scores 13 points. The decision will be based on the need to leave the site by 3:00 PM per facility rules.
  • Each team will have the option to play as close to home as possible or to travel; typical travel time is 90 minutes. However, sites and travel times are subject to change.
  • Points will not be given for Youth League tournaments. Tournament formats may change from tournament to tournament due to the number of entries received.
  • For Youth League events, clubs may set team roster(s) on a per-tournament basis.
  • In order to grow the sport of volleyball and introduce more youth to the sport, the NCVA recommends that clubs charge no more than $500.00 per participant, not including the $120.00 league fee, for their Youth League Program.
  • Simple, low cost uniforms are recommended – a simple t-shirt with number.
  • Each Youth League Tournament will be provided additional tournament staff to assist coaches in the training/facilitating of new players and officiating duties. Tournament staff will assist in training players to be scorekeepers, linesman, etc.

Youth League Rule Differences

  • Serving
    • For the first serve of the match, player must start behind the end line
    • If the player is unable to make their serve over the net on the first attempt:
    • Player may re-serve and
    • Player is allowed to take a step into the court
    • If a player can jump serve, they may not step in or re-serve
    • If a player serves over the net and it goes out, they may not step in or re-serve
    • If the served ball becomes in play, regardless of the result, no re-serve is allowed
  • 3rd/4th and 5th/6th grade players:
    • This division uses times matches
    • 35 minutes each match, switching sides after 15 minutes
    • Officiating team should start score over at 15-minute switch
    • Team with the most points at switch and/or end wins the set
    • The result is recorded by sets, not matches
    • All final pool results are done by set percentage
    • Warm-up time is not included in the 35-minute match
    • A limit of three (3) serves in a row, then side-out, without awarding a point
  • 7th/8th and 9th grade players:
    • This division has a two (2) set cap
    • The result is recorded by sets, not matches
    • All results are done by set percentage
    • A limit of six (6) serves in a row, then side-out, without awarding a point
  • At each event there is a 20-minute break between the second and third matches of the tournament, however, the teams may decide to go ahead and play if they use a four (4) team pool as breaks are built into the format.
  • All sets will use rally scoring.

Power League Tournaments

  • The League consists of a two-day Qualifier, four (4) League tournaments, and a two-day Region Championship. These tournaments are mandatory, which means that a team entering this League will play eight (8) mandatory days. Upon registering for the League, a team will automatically be entered in each League event.
  • Teams entering the League will be divided into divisions (Gold, Silver, Bronze, etc.) and age groups based on results from the Qualifier.
  • The format for these divisions will be determined by the number of teams entered. Travel is required for this League.
  • The deadline to enter/pay for the League online is 5:00 PM on August 23, 2021.
  • There are no refunds after Registration Deadline.
  • A team may choose to enter the League after the Qualifier, but they will be entered at the lowest level and only if space is available, at the full Power League cost.
  • Points will be awarded to each team based on their results.
  • If a team either No Shows, Cancels or Forfeits a tournament, they will receive last place points for that tournament and take the last seed in that division and additional sanctions will be applied. Play will begin at 8:00 AM. Each match is the best two-out-of-three sets to 25 points in the first two (2) sets and to 15 points in the third set switching sides at eight (8) points, if necessary. All sets will use rally scoring with no cap. Based on format pools may be playing all three (3) sets to 25 Points. After pool play, teams advance to playoff brackets. If bracket play cannot be completed by 6:00 PM, the tournament director can change the match format to ONE set to 25 points. Team switch sides when one (1) team reaches 13 points.

Power League Qualifier Seeding

The Power League Qualifier, not seeding, will determine placement into the 2022 Power League. Every team in the Power League Qualifier will have an opportunity on the court to reach the Gold, Silver or Bronze Division. Teams will be seeded based on their points in 2021 points.

Initial Seeding

  • Teams will be seeded based on their points from the 2021 Power League.
  • Teams will be ranked according to the points in their previous age groups. For example, 18s team will be seeded according to their finish as 17s team.
  • All teams who did not have a corresponding team in 2021 will be seeded at the bottom of the division.
  • 12s teams will be seeded based on the 2021 points of their club’s 12s teams.
  • Odd-numbered age groups (13s, 15s, and 17s) will be mixed with even-numbered age groups.
    • For example, in the 13/14 division, 13s teams finished in place numbers 9, 16, 17, 18, 19, 20, etc. 13s teams in 2019 will be seeded into similar positions in the 13/14 division. Points will be given by each individual age group 18, 17, 16, 15, 14, 13. Points in the 18/17, 16/15, 14/13 will not be used.
    • A returning 18s team without a team in a lower age group will receive a half point from the previous season.

Unseeded teams

For the current season, these teams will be seeded from the same age group from last season. Example: If your club has a 16-1 team playing in the current season but did not have a 15-1 team playing in the previous season, this 16-1 team would be considered “unseeded” team. For the current season, this “un-seeded” team will be seeded within in the “unseeded” teams based on the club’s 16-1 finish.

Power League Region Championships

The Power League Region Championship division assignments are determined by Power League #4 finish. Teams will be seeded within the division based on points.

Region Championship Seeding Procedure

  • Teams will receive their Power League #4 points.
  • Each Division within an age group will be seeded by points.

Warm-Ups

  • Teams will be given sole use of the court for five (5) minutes prior to their first match of the day. During the five (5) minutes the team may hit, practice ball handling and serve (serving must be done during their five (5) minutes). No other time will be allotted to practice serving.
  • Serving Team – five (5) minutes solo court.
  • Receiving Team – five (5) minute solo court.
  • Once all teams in the pool have played, the teams scheduled to play the next match will be given sole use of the court for three (3) minutes. During the three (3) minutes the team may hit, practice ball handling and serve (serving must be done during their three (3) min.) No other time will be allotted to practice serving.

Donna question – do we leave stuff like this in, or simply refer people to the USAV rule book?

  • Rule 7.2.2b: “For junior competition, when one team has exclusive use of the court, the other team must either be at its team bench or out of the playing area. Warming up with balls at the team bench or the spectator walkways is not permitted.”
  • Since no ball handling is permitted during the opposing team’s use of the court, it is recommended that each team provides shaggers for the opposing team’s warm-up. This allows for more reps for the team warming up. Due to insurance and liability requirements only NCVA registered and on the roster personnel will be allowed to retrieve balls.

Tie-Breaking Procedure

Two (2) Way Ties

Two (2) way ties, in match record, in a pool are broken by head-to-head competition results between the two (2) tied teams.

Three (3) Way Ties

Three (3) way ties in a pool are broken by:
1st Matches Won/Lost Record
2nd Sets Won/lost percentage.
Calculation: the team’s total number of sets won divided by the team’s total number of sets played equals the won/lost percentage. The highest percentage wins the pool.
3rd Point Differential Determined among the tied teams.
Calculation: the team’s total points scored minus the team’s total points allowed in ALL the matches of the pool.

Note: If three teams have the same match record but a different set record, only the teams with identical set records are tied. If match record and set record are the same for all three teams, then point differential will be used to break the tie.

Protests

If an explanation of an application or interpretation of a rule is not satisfactory to the team captain, the captain must immediately indicate their disagreement and file a protest prior to the authorization of the next service. If the disagreement with the referee’s explanation involves the last point of the set, the official protest must be recorded within the first 60 seconds of the times interval between sets. (For 14-and-under competition, the coach may act instead of the captain.) A protest must be called prior to a player going to a tournament director or head official. A parent is not allowed to call a protest.

  • If the final point of the match is disputed, the protest must be recorded before the referees leave the playing area. The following sentence doesn’t make sense to me.(Appointed NCVA Protest Committee/Tournament Director either immediately or prior to the start of the next set).
  • It is advisable to have an assigned Protest Committee (Tournament Director) available to rule upon a protest as soon as possible prior to the first service following the protest. Such action should preclude playing the match over from the point of protest if the protest is upheld.

Protests considered by the first referee (Protest Committee or Tournament Director) include:

  1. Misinterpretation of a playing rule.
  2. Failure of the first referee to apply the correct rule to a given situation.
  3. Failure to charge the correct penalty-sanction for a given fault.

Protest facts recorded on the score sheet must include:

  1. Score of the set at the time of the protest.
  2. Players and positions at the time of the protest.
  3. Player substitutions and team substitutions made up to the protest.
  4. Team time-outs taken up to the protest.
  5. Situation that caused the protest.
  6. Signatures of the scorer, captains and first referee, indicating the facts are correct.

Coaches may not protest judgement calls.

NCVA Power League Point Structure

Gold Silver Bronze Aqua Blue Copper
1 250 237 224 211 198 185
2 248 235 222 209 196 183
3 247 234 221 208 195 182
4 246 233 220 207 194 181
5 245 232 219 206 193 180
6 244 231 218 205 192 179
7 243 230 217 204 191 178
8 242 229 216 203 190 177
9 241 228 215 202 189 176
10 240 227 214 201 188 175
11 239 226 213 200 187 174
12 238 225 212 199 186 173
Tournament Points Awarded
League #1 Points in Grid
League #2 Points in Grid x 1.5
League #3 Points in Grid x 2
League #4 Points in Grid x 2.5
Region Championship Points in Grid x3

In a 12-team format, teams tied for 5th place will split 5th and 6th place points (e.g, 244.5 points in Gold) and teams tied for 7th will split 7th and 8th place points (e.g, 242.5 in Gold).

No Shows, Late Cancellations and Forfeits will all receive the Last Place in their division and Last Place Points.

Team Movement

  • The top three (3) finishing teams in each League tournament (#1, #2, #3 and #4) will move up one (1) division and the three (3) lowest finishing teams will move down one division.
  • For example, a Silver division team that finishes tenth, eleventh, or twelfth in a League tournament will move to the Bronze division for its next tournament. Likewise, a team finishing first, second, or third in the Bronze division will move to the Silver division.

Reviewing Points

The NCVA makes every attempt to post points on the Friday following the last day of play.

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National Events

National Events

USAV Junior National Volleyball Championships

For complete information on the JNCs, check USA Volleyball’s website at https://www.usavolleyball.org. Information on dates, divisions, location, and schedule are located on the site along with information on entry costs, procedures, and hotel accommodations. A complete download of the Pre-Tournament Booklet will also be available. Some of the information may be duplicated on the NCVA website.

USA Volleyball requires all teams to register online through their website at https://www.usavolleyball.org.

Once registered for the Junior National Championships, send a copy of your Registration Confirmation to the NCVA Office. Teams must meet all deadlines or USA Volleyball will not guarantee a team’s entry. Entry guidelines can be found at https://www.usavolleyball.org. In addition, USA Volleyball may require some paperwork to be sent to them to complete the registration process, or teams may be required to deliver the paperwork upon check-in at the tournament.

Teams that earn bids for the Championships must complete all registration processes by the deadline. Earning a bid does not relieve a team of any requirement. Any unused Open bids will be given by USA Volleyball to teams with high placements at the various National Qualifiers.

All teams participating in the Championships are required by USA Volleyball to have at least:

  • One (1) certified second referee
  • Two (2) certified line judges
  • A certified scorekeeper

The Rater Request Form can be found online. In addition, all coaches must be at least IMPACT and SafeSport certified. Upon request, the NCVA will be providing certification raters during the Regional Championship only. The form should be submitted to the NCVA Office as soon as possible.

Once a team has qualified, or attempted to qualify, for a Bid to the Junior National Championships, that team’s roster is frozen. See USAV website for Frozen Roster Verification Rules.

National Qualifier

Information for additional National Qualifiers can be found on https://www.usavolleyball.org As a reminder, USA Volleyball may change some of their requirements from what is in this Handbook.

USA VOLLEYBALL CHAMPIONSHIPS

Boys’ Junior National Championships
June 30, 2021 to July 7, 2021
Kansas City Convention Center – Kansas City, Missouri

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Schedule

Schedule

Power League Schedule

12 14/13 16/15 18/17
Qualifier (Day 1) Sep 18 Sep 11 Sep 18 Sep 11
Qualifier (Day 2) Sep 19 Sep 12 Sep 19 Sep 12
League #1 Oct 2 Oct 3 Oct 3 Oct 2
League #2 Oct 24 Oct 23 Oct 23 Oct 24
League #3 Nov 14 Nov 13 Nov 13 Nov 14
Regional Championship (Day 1) Dec 18 Dec 11 Dec 11 Dec 18
Regional Championship (Day 2) Dec 19 Dec 12 Dec 12 Dec 19

Non-League Schedule

12 14/13 16/15 18/17
Non-League #1 Aug 28 Aug 29 Aug 28 Aug 29

Youth League and Fall Competition Schedule

3rd/4th Grades 5th/6th Grades 7th/8th Grades 9th Grade
League #1 October 3 October 3 October 3 October 3
League #2 October 24 October 24 October 24 October 24
League #3 November 14 November 14 November 14 November 14
League #4 December 5 December 5 December 5 December 5

Youth League Schedule

3rd/4th Grades 5th/6th Grades 7th/8th Grades 9th Grade
League #1 January 23 January 23 January 23 January 23
League #2 February 27 February 27 February 27 February 27
League #3 March 20 March 20 March 20 March 20
League #4 April 10 April 10 April 10 April 10

Dates to Remember

Coaches’ Registration and Background Checks

Two (2) weeks prior to your Tryouts (Tryouts are early August- if you were a member last season, the membership and background would still apply. This would be for New Coaches)

The deadline to register for Power League is 5:00 PM on August 23, 2021

Please view the Registration Checklist for the required paperwork.

USA Volleyball Junior National Championship’s Paperwork and Payments to USA Volleyball

See usavolleyball.org for all requirements and deadlines.

2021 – 2022 Boys Bid Tournament

No Dinx/NCVA Far Westerns Bid Tournament

San Mateo Event Center – San Mateo, CA
January 9-10, 2021

14O, 15O, 16O, 17O, 18O
14U, 16U, 17U, 18U
12s and 13s No Dinx Division

Register for this tournament online: www.ncva.com/boysbid

NCVA Contact Information
Phone (415) 550-7582
Fax (415) 550-7762
Email [email protected]

Information for additional Bid Tournaments can be found on https://www.usavolleyball.org

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Fees

Fees

Important:
It is the responsibility of the club to ensure that all members of their club who participate at tournaments are fully paid and registered with USAV/NCVA.

  • Membership fees are non-refundable.
  • Memberships are not transferable from one player to another, or from one membership to another.
  • All adults affiliated with a junior club are required to be members and pass a background.

Membership Fees

As of September 1st, all participants playing in NCVA events must renew their membership or register as a new member.

Membership Type Fee
Individual Membership
Non-refundable and non-transferable.
Must be paid online
$70.00
Tryout Membership
Valid duration_membership_tryout
$20.00
Clinic/Camp Membership
Valid duration_membership_clinic
$15.00
Outdoor Membership
Valid duration_membership_outdoor
$20.00
End of Season Membership
Valid duration_membership_end_of_season
$25.00
Mandatory Adult Background Screening
(Club Director, Coach, Chaperone, or any affiliation with a Junior Club).
Must be paid online. Applicable for those over the age of 18.
$15.00

Tournament and League Fees

Fees can be paid online or by submitting a payment to the NCVA Office.

Tournament Duration Fee
Power League 7 Days $1500.00 per team
Non-League Tournaments 1 Day $180.00 per team
No Dinx/NCVA Boys Far Western 2 Days $850.00 per team
Bay View Classic 3 Days $600.00 per team

Fee Analysis

Power League

  • Days of competition: Seven (7)
  • Days in Convention Centers: Four (4)
  • Entry Fee: $1500.00 per team

Cost Breakdown

No. of Players Event Cost Per Player Player Fee Total Cost Per Player Cost Per Player Per Day
10 $150.00 $70.00 $220.00 $31.43
12 $125.00 $70.00 $195.00 $27.86
15 $100.00 $70.00 $170.00 $24.29

No Dinx/NCVA Far Westerns Bid Tournament

  • Days of competition: Two (2)
  • Entry fee: $850.00 per team

Cost Breakdown

No. of Players Event Cost Per Player Player Fee Total Cost Per Day
10 $95.00 $47.50
12 $79.17 $39.59
15 $63.33 $31.67

Bay View Classic

  • Days of competition: Three (3)
  • Entry fee: $600.00 per team

Cost Breakdown

No. of Players Event Cost Per Player Player Fee Total Cost Per Day
10 $60.00 $20.00
12 $50.00 $16.66
15 $40.00 $13.33

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Club Tryouts

Club Tryouts

Parent / Player Guidelines

What should a player and his parents expect from a club at tryouts?

You have the right to make an informed decision. Since your decision is binding for the full season, you should make your choice carefully.

You should be wary of any club that tries to convince you to join while denying you information.

We recommend that you receive the information in writing.

At the very least, you are entitled to the following information from the clubs:

  • The opportunity to talk to parents, other players, and/or other programs.
  • The opportunity to try out in a future season without discrimination.
  • Knowledge about how many spots are available before a tryout begins.
  • Clear disclosure of financial obligations.
  • A statement of club philosophy.
  • Have any questions answered.
  • An assessment of your role on the team.
  • Disclosure of other players who have accepted and/or been offered spots.
  • Information on the coaching staff.
  • Description of the teams, goals, practice schedule, and tournament schedule.
  • Try out for more than one club.
  • Time Commitment.
  • Travel Commitment.
  • Travel Policy for overnight stay.
  • Social Media Guidelines.
  • SafeSport Guidelines.
  • COVID Protocols

Parents – you may view our Parents link located on https://www.ncva.com on the top tool bar for general information, in the Parents Handbook.

Make sure you are aware of all recruiting rules and regulations following your commitment to your club.

If you have any questions, please feel free to contact the Northern California office at (415) 550-7582 or email us at [email protected].

Tryout Policy for the 2021 – 2022 Season

Policy

Each year the tryout policy is reviewed by the Board of Directors. They have reviewed the alternative solutions and suggestions given to the NCVA from club directors, coaches and parents. The decision has been made to keep the current policy intact. The approved tryout dates for the 2021 – 2022 season are:

### TRYOUT DATES – INSERT HERE

Tryout Policy and Letter of Commitment

Download the current [Tryout Policy and Letter of Commitment](url_tryout_policy_and_committment_letter).

Only One Letter of Commitment Permitted

A player who signs more than one Letter of Commitment with more than one club is subject to suspension for the entire 2021 – 2022 season.

Verbal Commitments

A player may commit verbally to a club before the second Sunday in November. A verbal commitment is not binding. The player may revoke the commitment at any time, before signing a Letter of Commitment, without penalty.

Recruiting Ban after Signing

I understand that all clubs are obligated to respect my signing and shall cease to recruit me upon my signing this document. I shall notify any recruiter who contacts me that I have signed.

Club Signatures Required Prior to Submission

This document must be signed and dated by the Club Director before submission to me and my parents (or legal guardian) for our signatures.

Parent/Guardian Signature Required

My parent or legal guardian is required to sign this Letter of Commitment if I am less than 21 years of age at the time of signing.

Falsification of Letter of Commitment

If I falsify any part of this Letter of Commitment, including the date, I understand that I am subject to suspension for the entire 2021 – 2022 season.

Nullification of Other Agreements

My signature on this Letter of Commitment nullifies any agreements, verbal or otherwise, which would release me from the conditions stated within this document.

Binding Agreement

I understand that I have signed this Letter of Commitment with the club and not with a particular individual. If the coach or any player(s) leaves the team, I remain bound by the provisions of this document. If a club makes dramatic material changes from what was promised, then it may be grounds for a release from the commitment. Examples include, but are not limited, to significant changes in practice schedule, practice location, tournament schedule.

Violations

The following sanctions apply directly to the person(s) violating the policy:

  • The penalty for the first violation will be suspension from all NCVA/USA competition for a minimum of one (1) week up to a maximum of one (1) month, depending on the severity of the violation. Multiple offenses arising from the same incident (e.g., multiple players on the same team) will incur separate penalties.
  • The penalty for the second violation will be suspension from all NCVA/USA competition for a minimum of one (1) month up to a maximum of one (1) year, depending on the severity of the violation.  Multiple offenses arising from the same incident (e.g., multiple players on the same team) will incur separate penalties.

All suspensions begin on the date of the first competition following the violation for the penalized person(s). The following sentence doesn’t make sense to me. All to begin with the first tournament of the season.

If any person fails to adhere to the terms of a sanction, the individual will be suspended from NCVA competition and National level events for one (1) calendar year and subject to a lifetime ban. Furthermore, the coaching staff of the team on which the person is registered will be suspended from NCVA competition and National level events for one (1) calendar year and subject to a lifetime ban. In the event the individual is the club director, all coaches in the club will be suspended from NCVA competition and National level events for one (1) calendar year and subject to a lifetime ban.

Tryout Membership

We recommend you send the following information to all players attending your tryouts:

All players attending NCVA Sanctioned tryouts must have a full membership ($70.00) or a tryout pass ($20.00). Tryout passes are good for all tryouts that a player attends. Tryout passes do not extend past tryouts, once tryouts are completed you will need to pay the full $70.00 for a full membership. To attend NCVA Sanctioned tryouts, you need to register online with NCVA.

We recommend if you are certain that your athlete will make a team, please consider purchasing the full $70.00 membership instead, because the $20.00 will not carry over and count for the $70.00. therefore, you may be paying $90.00 in the end with both membership costs.

To register for the tryout, pass or full membership:

  • Go to https://www.ncva.com
  • Scroll to the bottom of the home page and select “Register as A Member".
  • Select New or Renewing Member.
    • If a new member, begin completing the form.
    • If a renewing member, enter your login and select renew online.

Tryout Procedure

All tryout procedures and policies will need to be followed whether you are having a tryout or not. This entails waiting until the specified signing date to sign players, collect uniform sizes, collect forms and/or payments.

Teams holding a Tryout

We would like to make the tryout procedure as easy as possible. Please follow the instructions below and should you have any questions on the procedure, contact the NCVA Office. You may start submitting tryout forms on ****. Tryout information will be posted online once a week, on Tuesdays.

Helpful Guide to an Easy Tryout Process

This process should begin at least two (2) weeks prior to your tryout dates.

Step 1: Gather your information

  • Decide on your tryout
    • Date(s)
    • Time(s)
    • Location(s)
  • Submit your completed Tryout Form to the NCVA Office
  • Submit your Insurance Request Form for all facilities
  • Submit your Club Code of Ethics Form
  • Submit your Club Contact Form

Step 2: Tryout Staff Registration Any adult who helps in any capacity at the tryouts must be a member of the NCVA and pass a background check. Otherwise, the NCVA insurance coverage becomes null and void! You will receive an email noting which adults will need to have a background check for the upcoming season.

2021 – 2022 Adult Membership

The following items must be completed within the SportsEngine System:

  • Membership: $70.00
  • Background Check: $15.00

Step 3: Tryout Passes / Website

Once the above items are complete, your Tryout information will be posted on the NCVA Website, unless otherwise requested. We will post your Tryout information, usually every Tuesday.

Step 4: During Tryouts

Each Club Director or Registrar will need to keep a list of ALL participants at the tryout. This list will be submitted to NCVA. The information on the list must include all participants’ first name, last name and membership number.

Step 5: Tryout Completion

After your tryouts, you must submit a complete list of attendees to NCVA. The list must follow these requirements:

  • Include all participants first name, last name and membership number.
  • In Excel format with the following column headers: First Name, Last Name and Membership Number.
  • Sent via email to [email protected].
  • Submitted within 72 hours following the tryout completion.

Failure to complete all requirements for the tryout process by the deadlines set, will result in an advertising and/or sanction fee being charged to your club in the amount of $500.00.

Tryout Sanctioning Form

The club Tryout Sanctioning Form can be found and completed online at: https://ncva.com/tryout-sanctioning/

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Club Clinics

Club Clinics

Clinic Procedure – Helpful Guide to an Easy Clinic Process

Before Clinics

This process should begin at least Two (2) weeks prior to your Clinic dates.

Step 1: Gather your information

Step 2: Clinic Staff Registration

We must receive, via email to [email protected], a list of all adults associated with your clinics. Any adult who helps in any capacity at the clinics must be a member of the NCVA, pass a background check, Impact Certified, and SafeSport Certified. Otherwise, the NCVA insurance coverage becomes null and void! You will receive an email noting which adult will need to have a background check for the upcoming season.

2021 – 2022 Adult Membership

The following items must be completed within the SportsEngine System:

  • Membership: $70.00
  • Background Check: $15.00

All memberships are non-refundable, non-transferable. Once payment has been accepted, no refunds are given.

Step 3: Clinic Passes / Website

Once the above items are complete, your Clinic information will be posted on the NCVA Website as requested. We will post your Clinic information, once approved.

Step 4: During Clinics

Each Club Director or Registrar will need to keep a list of ALL participants at the clinic. This list will be submitted to NCVA. The information on the list must include all participants’ first name, last name and membership number.

Step 5: Clinic Completion

After your clinics, you must submit a complete list of attendees to NCVA.

The list must follow these requirements:

  • Must include all participants first name, last name and membership number
  • Submit in Excel format with the following column headers: first name, last name and membership number
  • Submit via email to [email protected] within 72 hours following the clinic completion

Clinic Sanctioning Form

The Clinic Sanctioning Form can be found and completed online at https://ncva.com/clinic-sanctioning

All steps included in the Clinic Procedure must be completed before your club clinics will be sanctioned and insured by the NCVA.

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Insurance

Insurance

The NCVA provides outstanding insurance coverage for our teams. At no charge to you, we will provide you with facility insurance coverage for all your practice sites. This form may be used by junior clubs or adult teams that would like to request a certificate(s) of insurance for a facility.

The facility is covered by the insurance company for all club practices and NCVA-sanctioned tournaments. Please visit url_insurance_request to complete the online Insurance Request form. For additional insurance information email [email protected].

Insurance, Medical and Incident Forms

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Forms

Forms

Registration Checklist

For the sanctioned season, all individuals are required to complete their own registration and pay online within the SportsEngine system at www.ncva.com. This must be done before attending a tryout, practice, event or tournament.

Registering as a Member

Prior to registering on SportsEngine for the season, please note the following:

  • Please use member’s legal name (Do not use Liz instead of Elizabeth or Bobby instead of Robert).
  • Once a registration is paid and accepted, it is non-refundable, non-transferable.

All Memberships are non-refundable, non-transferable.

Please review the list below to see if each form is required, or not.

Forms required to be submitted online to the NCVA Office:

  • Club Contact Form
  • Club Director Code of Ethics Form
  • Team Ranking Form
  • Team Roster(s)

These forms do not need to be submitted to the NCVA Office, but Club Directors are required to keep a hard copy on file:

  • Letter of Commitment – must be submitted to NCVA upon request within 48 hours.
  • Medical Release Form (All coaches are required to have a copy with them at all NCVA/USA events)

Age Waiver Application

Application to Change Clubs Form

We’ll need a boys version of this.

[Kickoff Appeals Form](url_seeding_appeal_form)

Clinic Registration Form

The link to the boys letter of committment is broken.

Letter of Commitment (All Ages)

Rater Request Form

Referee Evaluation Form

Team Roster and Team Ranking Form

Tournament Cancellation Form

Tournament Director Evaluation Form

This is an empty page.

Scrimmage Sanctioning Form

Is there a Boys version of this?.

[Power League Appeals Form](url_powerleague_appeal_form)

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Impact and SafeSport

IMPACT and SafeSport

IMPACT

USA Volleyball SafeSport requires all participating coaches listed on the roster must be IMPACT and SafeSport Certified. The NCVA also recommends that parents and spectators complete SafeSport.

The primary IMPACT goal is to help all coaches understand and become well-skilled in the awesome responsibility and incredible opportunity they have to influence young people positively through the sport of volleyball. This course is an offshoot of the Coaching Accreditation Program (CAP), which is under the auspices of the USA Volleyball branch of Educational Programs and Services.

SafeSport

The NCVA would like to assist all coaches in becoming responsible and respectful coaches.

All 2021 – 2022 IMPACT and SafeSport classes will be completed online. Please visit the link below to sign up for the USA Volleyball ON-DEMAND courses.

We all have a role to play in providing a healthy setting for our sport. The SafeSport Program raises awareness about possible misconduct in our sport, promotes open dialogue and provides training and resources. When we work as a team, we can build a plan to make volleyball safe – for everyone.

USA Volleyball is committed to fostering a fun, healthy and safe sport environment for all its members. We must recognize that the safety of minors lies with all those involved in the sport and is not the sole responsibility of any one person at the club, regional or national level.

We all have a role to play in providing a healthy setting for our sport. The USA Volleyball SafeSport Program raises awareness about possible misconduct in our sport, promotes open dialogue and provides training and resources. When we work as a team, we can build a plan to make volleyball safe – for everyone.

USA Volleyball members should use the policies, guidelines, best practices, strategies and tools available to implement SafeSport practices at the local level. Together we can provide a safe environment for all members to enjoy the sport of volleyball.

Starting September 1st, the below courses will be available in the USAV Clinics to register for the upcoming season.

  • 2021 – 2022 Core Center for SafeSport Training
  • 2021 – 2022 Center for SafeSport Refresher 1 Training

Who is required to take the Core Center for SafeSport Training?

  • Any new member who falls into the category of the required training.
  • Any member who took the USOC previous version of the SafeSport training on the Team USA Prep site.
  • Any junior member turning 18 during the season.  Parents can fill out the consent for their 17 year old to take the Core training prior to the athlete turning 18 if they choose by following this link Parental Consent.  If the parent chooses to have their child take the training when they turn 18, the athlete will need to register themselves and complete the training as soon as possible to avoid any disruption in play.

Who is required to take the Refresher?

Any member who has taken the Core Center for SafeSport training with an expiration of 10/31/2020.  You must have completed the Core Training to be eligible for the refresher 1 training.

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Officiating

Officiating

Teams will be responsible for providing the first referee, second referee, two (2) line judges, and three (3) scorekeepers. If a League tournament (including Qualifier and Regionals) does not have paid certified officials, the teams must officiate the matches.

  • Coaches are required to be part of the officiating crew when their team is assigned to officiate a match. All coaches, unless acting as a line judge or R2, must be present at the scoring table. While their team is officiating, all coaches must be actively attentive, listening to what is occurring around the court to make sure the score is kept accurately and all players are performing their duties appropriately. Coaches failing to fulfill this role for their team will subject them to incomplete officiating team sanctions which consists of forfeiting a point a minute, up to 25 points, in the first set of the next match. If this is the last match of the day, please refer to the sanctions section for additional information.
  • All players attending the USAV Junior National Volleyball Championships must fulfill any additional requirements as set forth by the Competition Committee of USA Volleyball. The NCVA will be providing raters during the Power League Region Championship ONLY. To have your team rated, please complete the form in the National Events section of this Handbook and send it to the NCVA Office. For more information on this topic, see the National Events section of this Handbook or check USA Volleyball’s website (https://www.usavolleyball.org).

All players, coaches, parents are required to attend a rules clinic to play in the NCVA League Tournaments.

Officiating

It has been the policy of the Northern California Volleyball Association, NCVA Board of Directors, the NCVA office staff, and the Officials Advisory Group that during league play tournaments:

  • Club coaches work as the first referee.
  • Have junior players that have been through the Junior Officials training program as the first referee.
  • If you do not have a player that has been through the program, the head coach must be the first referee.

Teams are required to provide a first referee, second referee, two (2) line judges, a score keeper, assistant score keeper (Libero tracker) and a visual score board operator for League events. If the first referee is a certified junior official (player) the coach is still required to fulfill their assignment as stated above.

The current URL points to rules changes from 2019. Is there a new one?

Significant playing rules changes 2021 – 2022

This information will be posted online at: http://www.ncva.com/downloads/Referee Rules Changes – Indoor.pdf

Junior Officials Program

The Junior Officials Program is designed to offer junior players many opportunities.

  • To help the junior officials hone their officiating skills as well as their playing experience.
  • To provide role models for the younger junior players.
  • To offer a part time job for those willing to learn the trade.
  • To identify new officials and help them enter the officiating ranks.
  • To advance in volleyball through the Officials Division. Many former Junior Officials are now advancing their ratings and entering the Regional and Junior National levels as well as working high school matches.

Are you:

  • A Player that is frequently assigned as the First Official for your team?
  • A Coach that wants to have one (1) or more of your players receive the Junior Official Certificate for your team?

Junior Officials will be required to:

  • To attend a training or mentoring session. The training or mentoring session will cover the R1, R2, Scorekeeping, and Line Judge Positions.
  • To have a uniform that consists of navy blue dress slacks or shorts (no denim), all white athletic shoes and socks, white, grey or blue polo shirt, whistle, timing device and flipping coin.
  • To have reliable transportation (car or parent) to and from the assigned sites.

If you are interested in signing up for the Junior Official’s Program, please contact [email protected].

Junior Officials will be required to submit the following:

  • Online Membership – if not already registered as a junior player
  • Background Screen, if 18 – if not 18, within ten (10) days of turning 18.
  • SafeSport Certified, if 18 – if not 18, within ten (10) days of turning 18.
  • Independent Contractor Form
  • W-9 Form

Junior Officiating Program Symposium: To find an upcoming symposium near you, please visit Become A Referee.

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Codes of Conduct and Sanctions

Codes of Conducts and Sanctions

Codes of Conduct

THe NCVA and USAV Codes of Conduct are provided as downloadable PDFs.

Sanctions

Sanction Penalty Grid

To view the current seasons Sanctions Penalty Grid, please click here.

Background

There has been sufficient abuse of competition privileges by teams in past years to warrant a list of published penalties or sanctions. The ramifications of these abuses are that gym sites or formats have to be altered at the very last minute. This has led to lessening the quality of tournaments for those teams who remain involved. The following sanctions are meant to curtail the cavalier use of the junior tournament structure and to enhance tournament play for all teams.

Exceptions

Teams having to cancel from a tournament or that are unable to get to a tournament site due to acts of God and/or weather conditions and road closures will not be sanctioned which will be determined by the NCVA Office. Teams should notify the NCVA Office, in writing, if this type of situation becomes applicable to them.

To Cancel from a League or Non-League Tournament

A team canceling 14 days or more prior to a tournament will not receive a sanction. However, if you cancel 13 days or less prior to the tournament, you will lose your entry fee and possibly other sanctions may apply, see below. No refunds are given for cancellations out of power league. You must complete the online tournament cancellation form.

Sanction Payments

All fines must be paid before the sanctioned team/participant may enter into their next NCVA event. Please be aware of these penalties and take care of them as soon as possible.

Teams leaving multi-day tournaments early and failing to fulfill all officiating assignments

Teams that have no flexibility in their travel plans and know they will need to leave before their division completes play will report to the Tournament Director no later than the end of play on the day prior to the final day of Tournament.

Failure to report to the Tournament Director no later than the end of play on the day prior to the final day of Tournament will result in a team sanction. This sanction will be in the amount of $350.00. This sanction will be reported to USA Volleyball and teams will not be able to participate in any future events until paid.

Illegal Player

An illegal player is one who:

  • Competes under elements of false identification such as name, birth date, club affiliation, etc.
  • Competes, but is not registered with the NCVA.
  • Competes on two (2) teams in the same tournament. In one (1) event occurs over multiple weekends, a player may only participate on one (1) weekend/division.
  • Competes in an event with another team while the player’s original team is being sanctioned for an offense.
    • Illegal players, the team coach, and the club director will fall under the guidelines of the due process procedure. Penalties may range from but are not limited to, immediate suspension of an individual to the suspension of the entire club and monetary fines.

Age Falsification

For all NCVA events, any person who alters any document that certifies the age of a participant, or falsifies any statement that lists the age of a participant, will be sanctioned according to the terms listed below.

Any team representative, coach, club director, or responsible adult who is found to be party to age falsification shall be:

  1. Immediately suspended from registration with NCVA/USA and barred from further participation in the event; and
  2. Barred from participation in any NCVA/USA events in any capacity for a minimum of two (2) years; and
  3. Placed on a minimum probation of one additional year, to run consecutively to the suspension.

Junior players who knowingly play in lower age classifications than which they are eligible or adult players who knowingly play in higher age classifications than which they are eligible shall be:

  1. Immediately suspended from registration with NCVA/USA and barred from further participation in the event; and
  2. Barred from participation in any NCVA/USA events in any capacity for a minimum of two (2) years; and
  3. Placed on a minimum probation of one additional year, to run consecutively to the suspension.

Violating NCVA Tryout and Commitment Policies

The following sanctions apply directly to the Clubs, Teams and/or person(s) violating the policy.

First Offense – Individual(s)

  • Suspension from All NCVA/USAV competition for a minimum of one (1) week up to a maximum of one (1) month, depending on the severity of the violation.
  • Multiple offenses arising from the same incident (for example, multiple players on the same team violate the same policy) will incur separate penalties for each offender.

First Offense – Clubs Teams

Removal from NCVA Sanctioned Events, including but not limited to: Power League, Premier League, Region Bid Events, etc.

Second Offense – Individual(s)

  • Suspension from All NCVA/USAV competition for a minimum of one (1) month up to a maximum of one (1) year, depending on the severity of the violation.
  • Multiple offenses arising from the same incident (for example, multiple players on the same team violate the same policy) will incur separate penalties for each offender.

Second Offense – Clubs/Teams

Potential loss of club sanctioning or recognition as a club of USA Volleyball. Ineligibility for participation in any USAV Sanctioned event including National Qualifiers

All suspensions being on the date of the first competition following the violation for the penalized person(s). All sanctions begin with the first tournament of the season. If any person fails to adhere to the terms of the sanction, the individual will be suspended from NCVA competition and National events for one calendar year and subject to a lifetime ban. Further, the coaching staff of the team on which the person is registered will be suspended from NCVA competition and National events for one (1) calendar year and subject to a lifetime ban. If the individual is the club director, all coaches in the club will be suspended from NCVA competition and National events for one (1) calendar year and subject to a lifetime ban.

Violating the Code of Conduct

Any participants/attendees found in violation of the code of conduct will be required to attend a behavioral seminar, determined by NCVA, in addition to any other sanctions that may be assessed. Attendance and completion of the behavioral seminar will be at the expense of the person in violation of the code of conduct. Completion of the required behavioral seminar will be required before the person may participate in or attend any future events.

Food in the Playing Facility / Failure to Follow Facility Rules

Tournament directors may impose the “13-Point Rule” for teams who are violating the “No Food in Gym” policy. The “13-Point Rule” means that in the team’s next set, the score will begin at 0-13, with 13 points automatically awarded to the opposing team. This will be noted in the tournament director’s report, which will result in the club’s being fined a minimum of $200.00 and receive the last place finish/points if they apply. During the tournaments located in Convention Centers, if your team is caught with food you may be removed from the tournament.

Late for an Officiating Assignment

Tournament directors may impose the following sanction for teams who are late for and/or miss an officiating assignment. Your team’s opponent will be awarded a point a minute for each minute you are late to your officiating assignment, up to 25 points (one set). If this is the last match of the day, then the team may be fined $100.00.

League Commitment

Once a team has committed to play in the League, the team is automatically entered into each League date. If a team cannot attend a League tournament, the team must still cancel from the tournament by mailing, delivering, faxing, or emailing the Tournament Cancellation Form, using the criteria stated in this Handbook. The club will not receive a refund for the cancelled tournament. The team will be placed as the last finisher in that tournament and receive last place points. The team will be dropped to the next division, depending on the League structure. There are no refunds and sanctions may occur if your team does not cancel in the allotted time.

Additional Sanctions

Specific sanctions are mentioned and described in various sections of this Handbook, and in some cases, a specific penalty is associated with a particular violation. In addition, NCVA has the right to impose sanctions with respect to any violation of any other part of this Handbook, or any violation of USA Volleyball’s Code of Ethics, Code of Conduct, Participant Code of Conduct, Eligibility Rules, Substance Abuse Policy, or other policy, as well as any other indiscretions not specifically covered in this Handbook or policies of NCVA or USA Volleyball. The extent and type of sanctions imposed shall be at the sole discretion of the NCVA, subject to the due process procedures described herein.

Sanction Procedure

Confirmation of missed officiating assignments, forfeiture of matches, food/drink violations, no-shows, use of illegal players, or any other violations that come to the attention of the tournament director will be communicated by the tournament director to the NCVA Office. The tournament director will also record all offenses on the appropriate forms. After the event in question, the NCVA Office will confirm the offense(s) with the club director and sanctions will be imposed if appropriate. The NCVA Office will record all offenses in the team’s folder.

Sanction Appeal Process

Any sanction that does not involve probation, suspension of any duration, or expulsion (severe sanction) shall take effect as soon as it is imposed either by the tournament director or the NCVA office. Any club director or participant who is penalized with a sanction that is not a severe sanction shall have the right to appeal the sanction, by the earlier of either the seventh day after receiving the sanction or the club’s or participant’s next scheduled event, whichever is first. An appeal shall consist of a letter from the club or participant who has been sanctioned along with any other materials the club or participant chooses to provide. Appeals of non-severe sanctions shall be considered, as soon as reasonably practicable by the NCVA Office, in consultation with the tournament director. NCVA shall provide the club director or participant with written notice of its decision, and there will be no further appeal of the matter.

Sanctions involving facility rules/policies such as food policies will not be required to identify the persons and/or specific team incurring the sanction. The Tournament Director will determine the club affiliation for the sanction. These Sanctions may not be appealed based on questions regarding the person and/or specific team involved in the incident. While the Tournament Director may choose to notify the Club Director on site at events in Convention Centers, it is not mandatory to do so. The Tournament Director is not required to give a warning for these Sanctions at any time.

Severe sanctions will be handled under NCVA’s due process procedures.

Due Process

The NCVA’s Due Process Procedure is available as a downloadable PDF.

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NCVA/USAV Background Check Policy

NCVA/USAV Background Check Policy

The most up to date USAV/NCVA Background Screening Policy is provided as a downloadable PDF.

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Social Media and Travel Policy

Social Media and Travel Policy

Travel Policy

USA Volleyball Junior Clubs are now required to implement a team travel policy. The following link will assist clubs in developing their own policy. If a Club chooses not to, or is unable to, create a written travel policy, the following model policy will become the default policy for that club.

USAV Sample Travel Policy

Social Media and Electronic Communication Policy

USA Volleyball junior clubs are now required to implement an electronic communication policy. The policy must be reviewed with and agreed to by all athletes, parents, coaches, and other adults affiliated with the Club. The following link is a model to assist clubs in developing their own policy. If a Club chooses not to, or is unable to, create a written electronic communication policy, the following model policy will become the default electronic communication policy for that club.

USAV Sample Social Media Policy

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Communication

Communication

The communication in the NCVA Boys Division is as follows, as requested by all Club Directors:

Players and Parents → Coaches → Club Director → NCVA Office

All NCVA members: When registering online with NCVA, even though it is not a required field, please be sure to provide a phone number and your email address.

NCVA Office

For continuity, the NCVA Office will communicate with a Club Director or Representative listed under the club console.

Communications will be made in the same manner to all clubs, with no individual club or group of clubs receiving privileged information from the NCVA office or any tournament personnel.

In an effort to provide better service, please contact your Club Director/Coach before calling the NCVA.

Club Director

  • Each club will have only one (1) Club Director or Representative.
  • This Club Director will be the only person in the club who may contact the NCVA Office on matters involving the Boys Division.
  • The Club Director or Representative must be a member of the NCVA, pass a background check and be SafeSport certified.
  • Do we want this to go to Donna’s email, or is there another? Any change of Club Director must notify the NCVA Office in writing by emailing [email protected]

Coaches

Coaches are recommended to contact their Club Director for all junior information.

If a coach cannot receive appropriate information from the Club Director and the information is not on the NCVA Website, the coach should contact the NCVA Office.

Players and Parents

Players and their parents should contact their Coach or Club Director for all Boys Division information. Based on the contract between NCVA and all Club Directors, it is their responsibility to provide you with all required and necessary information. However, if a player/parent cannot receive appropriate information from the Club Director/Coach, the information should be found on the NCVA website. If a parent needs to contact NCVA, please do so via email to [email protected] and include as much detail as possible. You must include the parent’s full name, club name and team affiliation information in order to receive a response. If this information is omitted, you will not receive a response. Emails from parents are responded to on a first-come, first-served basis, usually within three (3) to five (5) business days.

Filing Complaints

The NCVA is willing to investigate complaints that are lodged against various personnel such as club directors, coaches, officials, tournament directors, NCVA staff, or parents, but only if a complaint falls under the jurisdiction of the NCVA. If a complaint does not fall under the NCVA’s jurisdiction, the region cannot act against the person because the NCVA does not have the authority to govern the acts that brought on the complaint. To file a complaint, please view the information below.

Examples of Jurisdiction

Situation Who has Jurisdiction
Player not receiving enough playing time. Coach or Club Director
Parents charged too much money by the club. Club Director
The team enters tournaments requiring travel. Coach or Club Director
Poor officiating or incompetent tournament director
(Must be reported by Club Director)
NCVA – Use the links provided.
Falsifying age identification. NCVA
Violation of NCVA policies. NCVA
Inappropriate behavior toward a minor. NCVA and Club Director
Illegal rosters. NCVA and Club Director
A coach who is found cheating. NCVA and Club Director
Abusive coaching / SafeSport violations NCVA and The Center for SafeSport

NCVA Contact Information

Contact info for the NCVA and its staff can be found on https://www.ncva.com

Telephone Number: (415) 550-7582
Fax Number: (415) 550-7762
Email Address: [email protected]
Website Address: https://www.ncva.com
Facebook: https://www.facebook.com/ncvavolleyball
Instagram: https://www.instagram.com/_ncva_
Address: 5621 Skylane Blvd.
Santa Rosa, CA 95403

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Sponsors & Partners

Sponsors

NoDinx Logo

Since 1989, No Dinx Volleyball has been pushing the envelope with progressive, innovative volleyball apparel designs. From our own line of inspirational volleyball clothing to our popular volleyball tournament t-shirts, sweatshirts, and volleyball gear, we design by looking to the future, while also maintaining a strong classic feel.

Molten Logo

Guided by the brand statement, ‘For the real game’, Molten is committed to producing the absolute best quality sports equipment to help athletes maximize performance and realize their full potential. By combining innovative technology and superior craftsmanship, Molten will continue to create products of impeccable quality to serve and support the growth and development of the global sports community;

Micheal Hall Photography Logo

For 20 years, Micheal Hall Photography has specialized in producing the highest quality, most beautiful imagery of youth volleyball possible. Known for capturing not just peak action, but also the moments of joy, comraderie and spontaneity that make up the sport of volleyball, their images are highly sought after.

Be The Match Logo

For patients diagnosed with leukemia, lymphoma and other life-threatening diseases, a bone marrow transplant may be their best or only hope for a cure. Yet 70% of patients who need a transplant to do not have a fully matched donor in their family. They depend on Be The Match® and their supporters to find a match to save their life.

Partners

NCSA Logo

National Collegiate Scouting Association® (NCSA) was founded in 2000 to help student-athletes and their families navigate the cutthroat, competitive, and often confusing world of college recruiting. Their team of former college athletes, coaches and scouts, our network of 99% of American college coaches, and our custom technology and tools give you the edge you need in

SportStars Logo

SportStars Magazine has been producing award-winning community-based club and high school sports coverage since 2010. Primarily focused on the Northern California region, the media company has profiled schools and athletes, teams, and clubs throughout the state. SportStars and NCVA joined forces in 2016 when it was obvious there was a natural fit to promote and cover the high-level volleyball being played throughout the region.

The Art of Coaching Volleyball Logo

At The Art of Coaching Volleyball, their unwavering commitment to you is to offer the tools necessary for you to be an outstanding coach who values listening and learning and seeks to evolve. If you’re a better coach today than you were yesterday, they’ve done their job, and so have you.

TM2Sign Logo

TM2Sign is proud to be a partner with the NCVA, providing the tournament management software package with the most features and ease of use in the industry to help the region manage team registration, team scheduling, officials registration, officials scheduling and guest registration for the many NCVA events.

Gatorade Logo

In early summer of 1965, a University of Florida assistance coach sat down with a team of university physicians and asked them to determine why so many of his players were being affected by heat and heat related illnesses. The researchers. – Dr. Robert Cade, Dr. Dana Shires, Dr. H. James Free and Dr. Alejandro de Quesada — soon discovered two key factors that were causing the Gator players to ‘wilt’: the fluids and electrolytes the players lost through sweat were not being replaced. The researchers then took their findings into the lab precisely balanced carbohydrate-electrolyte beverage that would adequately replace the key components lost by players through sweating and exercise. They called their concoction ‘Gatorade’.

TeamSnap Logo

Founded in 2009, TeamSnap has changed the way people manage sports and group activities. Over 20 million coaches, administrators, players, and parents rely on TeamSnap’s powerful but easy-to-use solutions for communication, scheduling, payment collection, registration, real-time game sharing and much more. With TeamSnap, organizers save time, can focus on what matters, and keep participants happy.

Regsaver Logo

The Registration Saver Regsaver policy was the co-creation of AIG and Next Wave Insurance Services, LLC “Next Wave.” Along with developing the Regsaver Program, Next Wave acts as the licensed insurance broker in all states…and across Canada. Designed to provide a solution to the typical “no refund” policy most events have on ticket purchases and registration fees, Regsaver meets a need for both consumers and event producers. It can provide confidence to a customer who is purchasing a non-refundable ticket or registering for an event that is months in advance. We have packaged together a seamless product with AIG’s ability to offer a 24/7 customer service department dedicated to handling all claims and inquiries effectively and efficiently.

Championship Combines Logo

Championship Combines is focused on creating the opportunity for players to demonstrate their volleyball skills and for college coaches to evaluate recruits in a quick and economical manner.  Contact information for each combine athlete will be provided to college volleyball coaches who attend a combine.

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